National University Polyclinics |

4 days ago


Singapore National University Polyclinics Full time

(Senior) Executive Assistant, NCIS (Data Management, Stem Cell Lab, 2-Year Contract)
Job ID: 7059
Job Function: Administration
Institution: National University Health System
About NUH
The National University Hospital (NUH) is Singapore’s leading university hospital, with a proud heritage dating back to 1905. Our strong ties with the medical school have shaped us into a unique institution, allowing us to seamlessly integrate clinical care with teaching and research.
About Department and Purpose of the Position
The National University Cancer Institute, Singapore (NCIS) is a national specialist centre under the National University Health System (NUHS), treating both paediatric and adult cancers in one facility.
We are looking for a (Senior) Executive Assistant to be responsible for data collection and entry for patients enrolled in research studies, database maintenance, and provision for research studies, as well as conference presentations and maintaining study status updates by submission of documents and/or data to DSRB and registries.
Key Responsibilities
Primary Responsibilities and Duties (80%)
Collect the clinical data of the patients enrolled in research studies at NUH and submit data to Centre for the International Blood/Marrow Transplant Registry (CIBMTR) within the required time-frame.
Maintain database for stem cell transplantation (SCT) research studies and assist with the maintenance of site files.
Ensure compliance with data governance policies.
Maintain study status updates by submission of documents to DSRB.
Be the main coordinator for APBMT and BMDP report and forms submission for adult transplant patients.
Collect the data required for Quality Improvement/Management meetings/reports.
Secondary Responsibilities and Duties (20%)
Serve as secretariat for weekly BMT meetings and support role for FACT meetings, coordinating meetings, booking venues, collating agendas, and arranging for catering when necessary.
Assist in internal and external audits of all facilities of the HSCT and CT program.
Provide administrative support to the RO/Doctors to ensure smooth daily operations and meet assigned project/task timelines.
Perform any other duties assigned by supervisor/department manager/HOD.
Key Requirements
Minimum Diploma or equivalent.
Minimum of 2 years in data entry and management and/or administrative experience; experience in healthcare is an added advantage.
Responsive, attentive, and able to work under pressure.
Strong computer skills with proficiency in Microsoft Office.
Positive work attitude and self-motivated.
Good communication and interpersonal skills.
Good team player and able to work independently.
Flexible and adaptable.
Closing & Applications
When you join NUH, you become part of a dynamic and collaborative environment where expertise, knowledge, and compassion come together. Working in healthcare offers satisfaction that extends far beyond the ordinary, allowing for both personal and professional growth.
Be a part of a team that creates a transformative healthcare experience for our patients and professionals alike.
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