Executive assistant
3 weeks ago
Job Description
Responsible for multiple calendar management, submission of weekly timesheets, expense & medical claims for the Partners / Principals.
Organise and coordinate international travel arrangements, hotel bookings including visa applications for the Partners/Principals.
Communicate with internal divisions and external clients and institutions including liaising with government agencies as needed.
Provide support to IT on the configuration of laptops as well as assigning laptops & mobile devices for new hires.
Provide support to HR on the onboarding/offboarding process including EP applications.
Provide backup support to other Executive Assistants as needed.
Handle overall admin matters such as pantry orders, name card orders, issue access cards; office equipment, distribute incoming mails and review and check invoices and follow up as needed.
Provide support to Consultants on travel advisory/arrangements (visa/flights/immigration requirements), as needed.
Manage, coordinate, and support special projects as needed.
Provide administrative support for project proposals (Filing/Binding) and conduct follow-up.
Support in creating periodic reports as required from local or corporate headquarter’s requests (as needed).
Organize and prepare meetings/conferences (internal/external).
Any other duties assigned by Management as needed.
Qualifications
Administrative training (or university degree) and at least 3-5 years of job-related experience, ideally as assistant to an executive manager or senior management.
Fluency in speaking and writing English and a local language.
Able to work in an independent and confident manner to manage confidential matters.
Team and service oriented.
Candidate ideally must be diplomatic, agile, perceptive and has a positive attitude.
Good interpersonal skills as well as the ability to interact effectively with all levels of staff and external stakeholders.
Singaporean citizen.
Additional Information
Please submit a CV with expected salary for our consideration.
This is an onsite role as such office presence is required daily.#J-18808-Ljbffr
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