Administrative Coordinator
2 weeks ago
Key Role Summary
This role offers a dynamic blend of administrative support, HR assistance, finance coordination, and market research to facilitate a growing office environment.
Main Responsibilities:
- Meeting Organisation: Organise internal meetings, coordinate venue booking, equipment setup, materials preparation, issue notices, take meeting minutes, and follow up on action items.
- Office Administration & Travel Support: Provide travel arrangements and handle day-to-day office matters such as supplies management.
- Procurement & Reimbursement: Perform small-scale purchases and process reimbursement claims by verifying documents and ensuring timely submission.
- HR Assistance: Conduct initial resume screening, contact candidates to arrange interviews, and facilitate first-round interviews.
- Finance Support: Assist with recording daily financial transactions, reconciling accounts, and gathering data for monthly and quarterly financial reporting.
- Market Research: Collect and summarise international shipping market updates, industry news, competitor movements, and relevant policies to support internal decision-making.
Essential Skills and Qualifications:
- Bachelor's degree/Diploma in Business Administration, Human Resource Management, Finance, Logistics, or related field.
- 1–3 years of experience in administration, HR support, finance assistance, or related fields.
- Fluent in both written and spoken English.
- Proficient in Microsoft Office applications (Word, Excel, PowerPoint).
- Good basic understanding of finance processes (bookkeeping and reimbursement procedures).
- Strong communication, coordination, and organisational skills.
- Ability to multi-task and work efficiently under pressure.
- Good analytical mindset with an interest in market research.
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