Senior Executive
6 days ago
The School of Humanities is a leading centre of research in various humanities disciplines. We strive to provide quality education and conduct cutting-edge research at the international level.
We offer undergraduate and postgraduate programmes in history, philosophy, linguistic and multilingual studies, English literature, and Chinese studies, with the aim of making a significant impact on our understanding of society and culture in Singapore and beyond.
Key Responsibilities: Support to the Chair- Provide general administrative support for meetings chaired by the School Chair.
- Manage the Chair's calendar and engagements to optimise their time.
- Coordinate and facilitate travel arrangements, including raising travel requests and claims.
- Oversee the School's funding schemes for event support, working closely with the Head of Admin and the School Chair to ensure strategic alignment, transparency, and optimal resource allocation.
- Advise event organisers on navigating procurement, administrative, and financial processes to ensure compliance and operational excellence.
- Drive the planning and execution of School-level events, coordinating pre-event preparations, cross-functional teams for on-site support, and post-event follow-ups.
- Assist in coordinating visits to the school by external delegations, ensuring a professional and impactful experience.
- Update staff distribution lists in the School.
- Work with School HR and Facilities Office on general upkeep of offices, assignment of office/workspace to new faculty and staff.
- Procure goods and services for the School's admin office and stationery store.
- Maintain and update the School's intranet.
- Assist the Head of Admin with the administration of School's schemes and initiatives.
- Organise staff welfare activities.
- Bachelor's degree in any discipline from a recognised university.
- At least two years of administrative experience, preferably with event planning experience.
- Excellent communication and interpersonal skills.
- Strong organisational and time management skills.
- Attention to detail and accuracy.
- Proficiency in MS Office: competent in Word, Excel, and PowerPoint for various administrative tasks.
- Adept in online communication tools, such as Microsoft Teams and Zoom.
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