Executive (Centre for Teaching, Learning and Technology)

2 days ago

Singapore National University of Singapore Full time

Overview
Executive (Centre for Teaching, Learning and Technology) – National University of Singapore
The Centre for Teaching, Learning and Technology (CTLT) seeks a Junior Executive to maintain accurate records of the department's fixed assets, handle procurement matters and provide secretarial support to the Director.
Responsibilities
Fixed Assets Management: Maintains accurate records of the department's fixed assets and complies with NUS financial policies and guidelines, including asset tagging, system updates, asset verification, retirement and disposal
Secure data wipeout: Carries out secure data wipeout from IT equipment to be disposed of and complies with NUS IT guidelines
Asset disposal: Liaises with the vendor for disposal of assets and items
Procurement: Raises Purchase Orders and Service Requests using Ariba system for the department's procurement
Asset IDs: Liaises with Office of Finance (Fixed Assets) for creation of Asset IDs, where applicable
Vendor coordination: Liaises with vendors for Delivery Orders, service works, invoices and performs Goods Receipt
Central Procurement Office: Liaises with Central Procurement Office for Direct Contracting, Invitation to Quote, Invitation to Tender, etc.
Secretarial Support: Provides secretarial support to Director (Instructional Technology) and managers, including scheduling of meetings, visits/events
Other administrative tasks
Webcast and Multimedia: Co-ordinates service requests for Webcast and Multimedia services
NUS Commencement Ceremonies: Supports Multimedia Team in coordination of faculty briefings and recordings
Risk and crisis management: Supports department's risk and crisis management matters
Facilities administration: Manage office and pantry supplies and office equipment matters (door card access system, etc.)
Other duties: Any other duties assigned by management
Qualifications
Diploma holders with at least 3 years' working experience in a similar capacity / Degree holder may apply
Good spoken and written communication skills
Well-organized, meticulous and resourceful
Effective team player with excellent interpersonal skills
Positive work attitude and able to handle tasks independently
Proficient in Microsoft Office applications
Details
For more details on the Centre for Teaching, Learning and Technology, please visit
Location: Kent Ridge Campus
Organization: Centre for Teaching, Learning and Technology
Department: Administration
Employee Referral Eligible: No
Job requisition ID: 29345
Additional
Seniority level: Not Applicable
Employment type: Full-time
Job function: Business Development and Sales
Industries: Higher Education, Education Administration Programs, and Strategic Management Services
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