Assistant site manager

COMPANY DESCRIPTION DINTEC is well known company name in Korea in trading for Marine Machinery & Equipment and Ship Management as well. DINTEC in Korea established her subsidiary company in Singapore as the name of "DINTEC Singapore Pte. Ltd" on April, 2014 to widen the market toward Asia Pacific countries. DINTEC Singapore is aiming to be a top 10 comprehensive Marine Trading and Service Provider in Singapore within 10 years. Our major activities are to supply the marine stores, machinery, equipment and spare parts for diesel engines and providing the technical servicing items. Website : Location : 30 Toh Guan Road, #07-07 ODC Distri Centre, Singapore DESIGNATION : (DINTEC) Assistant site manager (Korean Speaking)RESPONSIBILITIES Project Support: Provide administrative support to project managers and teams working on shipbuilding or repair projects. Assist in scheduling meetings, preparing project reports, tracking project expenses, and maintaining project documentation. Office Management: Manage day-to-day operations of the site office, including maintaining office supplies, equipment, and facilities. Oversee administrative staff (if applicable) and delegate tasks effectively to ensure efficiency. Documentation and Record-Keeping: Maintain accurate and up-to-date records, documents, and logs related to shipyard activities, such as project documentation, contracts, permits, and safety records. Ensure compliance with regulatory requirements and company policies Communication and Correspondence: Serve as a central point of contact for internal and external communications, including phone calls, emails, and mail. Coordinate communication between various departments within the shipyard, as well as with clients, suppliers, contractors, and regulatory agencies. Health, Safety, and Environmental (HSE) Compliance: Support the implementation of health, safety, and environmental policies and procedures within the site office. Assist in organizing safety training sessions, conducting safety inspections, and ensuring compliance with relevant regulations Procurement and Vendor Management: Assist in procurement activities by obtaining quotes, issuing purchase orders, and tracking deliveries of materials and equipment. Maintain records of vendors, contracts, and supplier information, and facilitate communication with vendors as needed. Visitor and Personnel Management: Manage the reception area, greet visitors, and provide necessary assistance or information. Coordinate with shipyard project manager for gate entry. Renew necessary entry pass for site members and visitors Assist in financial administration tasks, such as processing invoices, tracking expenses, and reconciling accounts. Establish and maintain an organized inventory management system for all materials and equipment stored at the site office. Monitor inventory levels, track stock movements, and conduct regular stock checks to ensure accuracy and availability of materials as per project needs. QUALIFICATIONS Experience in a shipyard would be advantageous. Proficient in Microsoft Excel/Word Ability to keep a positive attitude in a fast-paced environment. Good attitude, good communications skills and good team player. OTHER INFORMATION Working Hours Mondays to Fridays: 9 am - 5 pm Saturdays: 9 am - 12 pm Work Location: 60 Admiralty road W, Singapore (Benefits Lunch provided daily Taxi vouchers provided for daily commute (to and from work)Work laptop and mobile phone provided (to be returned upon resignation)One-time flight support (Korea-Singapore) for candidates based in Korea 1 week of paid leave every 3 months (total: 28 days annually)We regret to inform you that only shortlisted candidates will be notified. #J-18808-Ljbffr