warehouse & logistics admin assistant

3 days ago

Singapore DELUGE FIRE PROTECTION (S.E.A.) PTE LTD Full time
Position Title:
Admin Staff - Warehouse & Logistics
Department:
Warehouse & Logistics
Reports To:
Warehouse & Logistics Supervisor / Manager
Job Summary
Responsible for providing administrative support to the warehouse and logistics operations, ensuring accurate documentation, efficient coordination of deliveries/shipments, and compliance with company procedures.
Key Responsibilities
1. Administrative Support
  • Prepare and maintain accurate records for incoming and outgoing goods.
  • Update inventory and stock movement in the system.
  • Prepare delivery orders, invoices, packing lists, and shipping documents.
  • Handle data entry and filing of warehouse and logistics records.
2. Coordination & Communication
  • Liaise with transporters, suppliers, and customers for delivery arrangements.
  • Coordinate with the warehouse team for loading/unloading schedules.
  • Communicate shipment status updates to relevant departments.
3. Inventory Control
  • Assist in periodic stock counts and reconciliation.
  • Monitor stock levels and inform supervisor of low inventory.
4. Compliance & Safety
  • Ensure documentation complies with internal SOPs and regulatory requirements.
  • Maintain proper filing of all logistics-related documents.
5. Other Duties
  • Support other ad-hoc warehouse/logistics tasks assigned by management.
  • Assist in improving workflow and administrative processes.
Requirements
  • Minimum GCE 'O' Level or equivalent; Diploma preferred.
  • At least 1-2 years' experience in warehouse, logistics, or related administrative roles.
  • Proficient in Microsoft Office (Excel, Word) and basic ERP/WMS systems.
  • Good communication and coordination skills.
  • Detail-oriented, organized, and able to work in a fast-paced environment.
Working Conditions
  • Office-based within warehouse environment.
  • May require occasional overtime during peak seasons.

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