Assistant/ Deputy Manager

7 days ago

Singapore PSA International Full time

Overview
Assistant/ Deputy Manager (Training & Facilities Administration) role at PSA International. Join to apply for the Assistant/ Deputy Manager (Training & Facilities Administration) role at PSA International.
Responsibilities
Oversee maintenance and upgrades of training and office facilities to ensure smooth operations.
Develop, implement, and enforce compliance with regulatory requirements and company policies, procedures, and guidelines.
Provide administrative and logistical support, including management of office assets and inventory.
Liaise with internal and external stakeholders and contractors to manage maintenance contracts, procurement of assets, facility renovations, and related services.
Ensure accountability of office supplies, equipment, and assets through regular verification.
Support staff and personnel matters, supervise office/training administration and facilities assistants, and conduct performance reviews where appropriate.
Assist in managing administrative HR matters.
Coordinate and monitor department and training budgets, including operating and capital expenditures and escalate issues to management as needed.
Compile and submit reports, training statistics, and budget data on schedule. Monitor training outcomes and ensure timely dissemination to stakeholders.
Oversee applications and processing of training subsidies, funding, and sponsorship schemes for staff development.
Coordinate and organize training programs and departmental events, including logistics, catering, venues, and materials.
Manage external visits and follow-up actions.
Review and improve training and administrative processes to drive efficiency and continuous improvement.
Qualifications
Possess a degree with at least 3-4 years of relevant working experience.
Proactive, independent and strong drive for results
Resourceful, hands-on and able to multi-task with strong planning, organisation and implementation skills
Detailed and meticulous with attention to details
Good communication and writing skills
Able to interact with different levels of people and across different functions
Able to work independently and as a team
Proficient in MS Office Suite and keen to learn new skills and knowledge
Added advantage
Knowledge of facilities management and general administration
Familiar with procurement procedures, contract terms and conditions and managing vendors and suppliers
Seniority level
Entry level
Employment type
Full-time
Job function
Other
Industries
Transportation, Logistics, Supply Chain and Storage
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