Corporate secretary

18 hours ago

Singapore PARK HOTEL GROUP MANAGEMENT PTE. LTD. Full time

We seek an experienced Corporate Secretary to play a pivotal role in maintaining our organization’s integrity, compliance, and operational excellence. Reporting to the Executive Director, you will be a trusted partner to our leadership team, ensuring that all corporate and statutory requirements are met with precision and professionalism. Key Responsibilities: Organize and arrange board and general meetings, ensuring compliance with the Companies Act and the company’s constitution. Act as a communication channel for non-executive directors, providing them with timely updates and support. Monitor emails for the CEO/ED, respond as needed, and prepare communications on their behalf. Organize and plan meetings, take notes, and draft minutes, ensuring compliance with company guidelines. Conduct research and prepare documents as required by the reporting manager. Schedule departmental meetings, assist in preparing and distributing agendas and materials, and transcribe documents for distribution. Maintain confidentiality and be the primary contact between the CEO/ED, Shin, and external stakeholders. Perform ad-hoc tasks to support Executive Office colleagues, including managing calls, email inquiries, and deliveries. Oversee the safe custody and proper use of the company seal and stamp for all entities under the Park Hotel Group. Ensure all official publications, notices, and business communications carry the company name and Unique Entity Number (UEN). Support overseas operations in compliance with relevant laws and company procedures. Organize travel arrangements and coordinate with different teams for efficient workflow and administrative support. Manage shareholder-related duties, including supervising share allotments and transfers and addressing shareholder inquiries. Ensure statutory compliance with ACRA, including timely filing of annual accounts, maintaining registers, handling notices of share transfers, changes to the Constitution, and other regulatory requirements. Ideal Candidate: Degree in Business Administration or related field (or equivalent professional experience). Qualified Corporate Secretary with relevant certifications. At least 3 years of experience in a corporate secretary, governance, or compliance role, ideally within a corporate environment. Experienced in governance, compliance, and regulatory matters , with a solid understanding of statutory requirements. Highly organized , demonstrating strong communication skills and attention to detail. Discreet and trustworthy , capable of handling confidential information with integrity. Proactive and skilled at coordinating with multiple stakeholders across various departments. Knowledgeable in setting up virtual meetings using platforms like Web Ex or other conference call tools. Proficient in Microsoft Office Suite , including Outlook, Power Point, Excel, and Word. #J-18808-Ljbffr

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