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Executive Assistant, Legal

1 week ago

Singapore GIC Private Limited Full time

Job Function: Legal & Compliance Department
Job Type: Contract
GIC is one of the world’s largest sovereign wealth funds. With over 2,000 employees across 11 locations around the world, we invest in more than 40 countries globally across asset classes and businesses. Working at GIC gives you exposure to an extraordinary network of the world’s industry leaders. As a leading global long-term investor, we Work at the Point of Impact for Singapore’s financial future, and the communities we invest in worldwide.
Legal and Compliance Department
We govern, structure, negotiate and execute the largest and most complex deals globally, across all asset classes.
Legal
You will be empowered to structure, negotiate, review, draft and prepare legal documentation for our investment and corporate activities. You will also have the opportunity to lead and manage all disputes and litigation for GIC.
What impact can you make in this role?
You will be part of a team that manages the legal, regulatory, compliance, and reputational risks of GIC.
We are seeking a highly organized and detail-oriented Executive Assistant on a 1 year contract to join our dynamic legal team. The ideal candidate will provide comprehensive administrative support to our legal team, ensuring the smooth and efficient operation of the legal team. This role requires a proactive individual with excellent communication skills who enjoys managing multiple tasks simultaneously and competently in a fast-paced environment.
What will you do as an Executive Assistant, Legal?
Administrative Support: Provide administrative assistance to the legal team, including managing calendars, scheduling meetings, and coordinating travel arrangements.
Document Management: Ensure electronic and physical documents for various matters comply with record keeping standards and are filed correctly.
File Management: Open, maintain and organize both electronic and physical files, ensuring all documents are easily accessible and up-to-date.
Communication: Serve as a point of contact for the legal team and excel at handling general correspondence, such as responding to general inquiries and sending reminders, in a timely and polite manner.
Confidentiality: Handle sensitive information with the utmost confidentiality and discretion.
Optimise processes: Understand and review existing processes with a view to streamlining and using available AI-enabled solutions to optimise such processes.
What qualifications or skills should you possess in this role?
Minimum of 5 years of experience as a legal secretary or in a similar administrative role within a legal environment.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Proficiency in handling and organizing legal documentation.
Highly organized, with the ability to handle multiple tasks, prioritize effectively and meet engagement deadlines.
High learning agility with good pro-activeness in problem solving and striving for greater efficiency and effectiveness in task-orientated management.
Excellent written and verbal communication skills.
Ability to work independently and be a dynamic team player who can collaborate well across different teams.
Attention to detail and accuracy.
Work at the Point of Impact
We need to be forward-looking to attract the right people to help us become the Leading Global Long-term Investor. Join our ambitious, agile, and diverse teams - be empowered to push boundaries and pursue innovative ideas, share your views, and be heard. Be anchored on our PRIME Values: Prudence, Respect, Integrity, Merit and Excellence, which guides us in how we make our day-to-day decisions. We strive to inspire. To make an impact.
Flexibility at GIC
At GIC, our offices are vibrant hubs for ideation, professional growth, and interpersonal connection. At the same time, we believe that flexibility allows us to do our best work and be our best selves. Thus, our teams come into the office four days per week to harness the benefits of in-person collaboration, but have the flexibility to choose which days they work from home and adjust this arrangement as situational needs arise.
GIC is an equal opportunity employer
GIC is an equal opportunity employer, and we value diversity. We do not discriminate based on race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
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