ISO Document Controller

5 days ago


Singapore Private Advertiser Full time

Roles
Maintain the organization’s ISO (QMS/EMS/OHS/BCM) management system by managing the full document lifecycle—creation, revision, version control, distribution, and archiving
Audit systems in line with ISO 9001:2015, ISO 14001:2015, ISO 45001:2018, and ISO 22301:2019 requirements
Verify ISO compliance for all manual procedures and system requirements
Monitor the PDCA cycle across all ISO systems, report non-conformities with root causes, and develop CAPA plans
Skills Requirement
Strong document control skills with MS Office and file management knowledge
Knowledge of ISO 9001/14001/45001 preferred; internal auditor certificate is an advantage
Meticulous, responsible, positive, and a good team player
Good problem-solving and communication skills
Strong organizational, presentation, and motivational abilities
Qualifications
Minimum O-Level certificate or equivalent
At least 3 to 5 years of relevant experience in registry and document management
Bachelor’s degree in Environmental Science, Occupational Health and Safety, or equivalent
Bachelor’s degree in any field of Engineering
Responsibilities
Report to ISO/OHS Head of Department
Manage document control procedures, maintain document integrity and security, and collaborate with departments to ensure accurate, up-to-date information is accessible to stakeholders
Manage documents from creation to archiving, ensuring compliance with ISO and company policies, resolving access issues, keeping records, and supporting timely reviews and approvals
Assist and support the ISO/OHS Head with day-to-day departmental operations
Facilitate conformity with IMS and BCM management system requirements
Handle feedback, expectations, requirements, and complaints
Carry out audit compliance tasks
Conduct inspections, checks, and audits for compliance
Perform data analysis, investigations, and action planning with related parties
Facilitate or conduct incident and accident investigations
Conduct training, emergency response drills, and promotional activities
Operate systems that support and maintain IMS and BCM management systems
Assist in developing reports for internal audits and management review meetings for top management
Perform roles and responsibilities assigned by the department head
Promote, facilitate, and implement improvement plans
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