Secretary - D14 Geylang, Eunos, SG

2 weeks ago

Singapore THINK ONE AUTOMOBILE & TRADING PTE. LTD. Full time

Roles & Responsibilities Position: Secretary Employment type: Full-Time Job Description Prepare for weekly/adhoc meetings by ensuring all necessary documents and agenda are ready in advance. Record and distribute minutes from weekly/adhoc meetings, and follow up on action items to ensure completion. Manage all work-related email correspondences on behalf of the Managing Director. Draft emails, letters, speeches (English/Chinese), presentations and reports as needed to support the Managing Director. Liaise with external organizations and clients when instructed. Receive clients/customers on behalf of the Managing Director. Arrange travel, both domestic and international, along with accommodations and detailed itineraries for the Managing Director. Liaise with vendors, service providers, relevant authorities and contractors to ensure smooth office operations. Handle sensitive and confidential matters with utmost care and discretion. All ad-hoc tasks as and assigned by the Managing Director (e.g booking tickets, documentation for SLA, BCA, ordering foods and etc) Job Requirements Minimum a Diploma in Business Administration or equivalent with a minimum of 3 years of relevant experience in executive support, preferably for senior management or C-level executive. Strong organizational and multitasking skills, with the ability to prioritize and manage a high level executive's schedule. Excellent verbal and written communication skills, with experience in drafting documents and presentations. Effectively bilingual in English and Chinese to handle Chinese-speaking customers and clients Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software. Ability to maintain confidentiality and exercise discretion in handling sensitive information Strong problem-solving abilities, with the capacity to work independently and make sound decisions. Task Orientated and taking initiative personality Salary Range: $3000 - $4000 Location: Ubi, near MRT & hawker centre Working hours: Mon-Fri (8.30am to 6.15pm) Tell employers what skills you have Microsoft OfficeMicrosoft ExcelInterpersonal SkillsMultitasking SkillsOffice ManagementAdministrationPowerPointAdministrative SupportExcelTeam PlayerMicrosoft WordAble To Work IndependentlyAbility to Prioritize

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