Hr & admin executive/ assistant manager (japanese speaking)
5 days ago
Job Title: HR & Admin Executive/ Assistant Manager (Japanese Speaking) Reference ID: 36017 Our client, a renowned animation, film, and entertainment company, specializes in IP and visual content licensing, product merchandising, and marketing across Southeast Asia. They are currently seeking an HR & Admin Executive/ Assistant Manager (Japanese Speaking) to support the Office Manager. This role involves managing the HR and GA to support smooth business operations. Reporting To: Office Manager & Managing Director (MD) 【Responsibilities】 - Oversee HR functions, including onboarding/offboarding, labor management, payroll, employment contracts, and attendance tracking.- Serve as the main point of contact for HR duties and liaise with both external and internal stakeholders.- Engage external consulting and recruiting agencies as needed.- Collaborate with superiors and Directors to develop and refine HR systems and policies.- Ensure compliance with statutory reporting and filing requirements.- Attend seminars (in-person/online) to stay updated on HR trends and incorporate insights into the company’s HR practices.- Support the annual performance appraisal process.- Manage expatriate requirements, including taxes and visa passes, and coordinate with Japan HQ as needed.- Organize company events such as staff gatherings, company anniversaries, year-end dinners, and annual trips.- Support compliance tasks, including ISO, internal audits, J-Sox, and AGM requirements.- Renew annual insurance policies.- Guide staff on updates to the company intranet, server, and public website.- Handle documentation for corporate ACRA filings and updates.- Perform other ad-hoc duties as assigned. 【What you will receive】 - AWS- Variable Bonus (Based on Company's & Individual performances)- Annual Leave: 14 days- Medical Leave: 14 days- Comprehensive Medical Insurance Coverage- Stylish, city-situated co-working office with coffee, breakfast, and snacks provided- 100% office-based work, with the possibility of work-from-home arrangements subject to manager approval and reasonable circumstances. 【Requirements & Preferences】 - Diploma or degree in Human Resources or a business-related field.- Minimum 1-3 years of HR or office administration experience, including some experience with expatriate support.- Fluent in the Japanese language in speaking, listening and writing (Minimum JLPT N3) is essential to liaise with Japanese HQ.- Strong sense of corporate and office compliance.- In-depth knowledge of local labor laws and regulations, or ability to research as needed (especially MOM guidelines, Singapore Employment Act, and HR best practices).- Stable employment history, a commitment to long-term contribution, with a cheerful and pleasant demeanour.- Proficient in Microsoft Word, Excel, and Power Point.- Experience working in a small company or startup environment.- Experience working in a Japanese company.- Strong interest in Japanese culture or animation and willingness to commit to a long-term role.- Positive and flexible mindset, with the ability to build strong relationships with colleagues. We regret that only shortlisted candidates will be notified. Registration No.: R1659635 (Nur Haida Sakina Binte Mohd Azmi) Recruitment Licence: 12 C5051 #J-18808-Ljbffr
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