Project Analyst

6 days ago

Singapore Synapxe Full time

The Project Analyst is responsible for driving the successful delivery of minor project(s) or enhancement(s) to meet the end users' business objectives. He/She ensures the project is well planned, on-track, resolves issues immediately and mitigates any potential risks early to avoid project failure. He/She works in collaboration and co-ordinates with business users, internal and external teams to ensure project is successfully completed within budget & scope, on time and with quality. He/She works under supervision, and provides regular progress update to key stakeholders and management, and escalates issues for resolution in a timely manner. He/She also participates in annual work planning and assists in estimation of budget for new demands.
He/she possesses competent project management skills to develop and manage project plans, timelines, scope, budgets, resources, deliverables, and perform issue management and risk management, in a structured and methodological approach. He/She is a keen learner, a good communicator and a strong team player. He/She is adaptable to change in an agile and volatile environment while taking ownership and delivering works with integrity.
Critical Work Functions and Key Tasks
Project Management Planning
Plan and perform the required procurement activities, including seeking approval of project scope and funding from the respective approving authority.
Lead or support the project team (including users, external teams and vendors) in driving the project to meet its objectives.
Lead or support the project team in implementing the project with quality, in accordance to the agreed scope, budget and timeline.
Develop and maintain the Project Management Plan which includes the project scope, project objectives, assumptions, critical success factors, project governance structure, contract/vendor management, high level project schedule, deliverables, budget, risks, communication plan, issue management etc.
Perform timely updates to stakeholders on project progress, issues, risks, resources and budgets.
Perform timely updates to project documentation, conduct project closure and handover to Service Operation for maintenance support.
Track and monitor the project financial health, including budget utilization and cash flow.
Project Scope Management & Change Control
Oversee and manage the development of detailed requirements and deliverables as agreed within the scope of the project.
Manage and track issues arising from scope creep or missing scope.
Implement a change control procedure on requirements and perform impact assessment to budget, resource & schedule when there is change of scope.
Ensure any change in scope is well documented and impact assessment is approved by the user workgroup/project steering committee/project sponsor prior to implementation.
Project Time Management
Develop the detailed project activities and schedule, identify dependencies and critical path.
Drive and monitor the project activities, schedule and deadlines to ensure timely delivery.
Manage any slippage in project activities & schedule, manage interdependent activities and adjust schedules to ensure the overall project objectives and deadlines can be met.
Project Quality & Test Management
Plan and deliver the project in accordance to the processes, procedures and responsibilities under the Quality Management System for Project Management Methodology.
Ensure all the deliverables and testing meet the agreed requirements through the use of a Requirement Traceability Matrix.
Ensure all the deliverables comply with policy stated in the HealthTech Instruction Manual, for example, the Security and Data Management Policy.
Ensure deliverables are reviewed to minimize rework and prevent system failures, including development of mechanism to prevent problem recurrences.
Implement a comprehensive testing plan and adopt the best practices for testing referencing the Test Competency Framework.
Oversee and manage the end to end testing process, including any testing deliverables from vendors or internal teams, as well as support users in User Acceptance Testing.
Project Risk Management
Identify the risk and evaluate the impact of project risk during project planning stage and put in place a mitigation plan.
Ensure mitigation is in place to contain or minimize the risk impact.
Monitor and manage new risks & issues throughout the project implementation life cycle.
Report any new risk, issues and progress of mitigation/action to the user workgroup/project steering committee/project sponsor.
Escalate new risk & issue, where necessary, for project steering committee/project sponsor for attention and resolution.
Project Stakeholder Management
Identify the stakeholders involved in the projects with clarity of every project member's roles and responsibility.
Implement communication plan to ensure all stakeholders are aligned on project objectives, scope and timeline.
Manage stakeholders' expectation and build a trusted relationship.
Requirements / Qualifications:
Project manage the design, implementation and rollout of application with workflow, including developing users specifications, design, vendor selection, data migration, user acceptance testing, end user training, data migration, developing user guides, implementation, etc.
Manage, troubleshoot and resolve data interfaces with internal/external applications/databases and other vendor applications.
Work in close partnership with key stakeholders on system setup, configuration, testing, training and eventual go-live deployment.
Support in charge management activities to ensure smooth transition.
Academic Education / Training / Experience Degree qualification
At least 5 years of working experience in project delivery, or experience in full SDLC including the application maintenance, support, setup, implementation, and enhancement.
Ability to analyze business process requirements and translate into system configuration/implementation.
Able to maintain confidentiality in handling of sensitive data.
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