Executive Assistant

3 days ago

Remote, Singapore Confidential Jobs Full-time

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Reports to: Managing Director

About the Role

The Executive Assistant & Office Manager provides high-level support to the Managing Director while managing key strategic projects and initiatives. This role offers exposure to cross-functional teams and opportunities to contribute to high-impact projects, with potential for growth into a broader leadership support role.

Key Responsibilities

Executive Support

Provide comprehensive support to the Managing Director and senior leaders, including calendar management, meeting coordination, and communication of deadlines and deliverables.
Coordinate travel, accommodation, visas, and itineraries for senior leaders.
Prepare administrative reports, manage expenses, and maintain organized filing systems.
Partner with leadership on prioritizing initiatives and supporting decision-making.

Administrative Support

Oversee administrative operations, including managing office supplies, vendor relationships, and service provider management.
Provide administrative support for various internal teams, managing documentation and maintaining organized filing systems.
Coordinate IT systems, including creation and removal of employee email accounts and assisting with onboarding.
Support the management of departmental budgets for administrative needs.

Requirements

Bachelor’s degree in any discipline, preferably with experience in business administration, project management, office management, or related fields.
Minimum of 5 years of experience providing executive support and managing office operations, including exposure to special projects or cross-functional initiatives.
Experience in a fast-paced trading or commodities environment is a plus.
Strong organizational, decision-making, and problem-solving skills, particularly under pressure.

Americas

Europe

Asia / Oceania

Africa

Executive Assistant

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