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Junior Legal Secretary
2 weeks ago
Junior Legal Secretary (Disputes Practice)
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Junior Legal Secretary (Disputes Practice)
role at
Mayer Brown
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Junior Legal Secretary (Disputes Practice)
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Junior Legal Secretary (Disputes Practice)
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Mayer Brown
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Mayer Brown is a leading global law firm with offices in 22 key business centres across the Americas, Asia, Europe and the Middle East. We are uniquely positioned to advise leading companies and financial institutions on their most complex legal needs. We have deep experience in high-stakes litigation and complex transactions across industry sectors, including our signature strength, the global financial services industry.
Operating as Mayer Brown PK Wong & Nair in Singapore we have been working in a Joint Legal Venture since 1 January 2023. Singapore is one of our fastest growing offices in the region and it is an exciting time to join the firm as we transform.
We are a collegial, collaborative and diverse firm where highly motivated individuals with an unwavering commitment to excellence receive the opportunity, support and development they need to grow, thrive and realise their greatest potential. We also encourage all our people to use their skills to support the wider community through our pro bono and community volunteering programmes. At Mayer Brown the principles of mutual respect, dignity and understanding are central to the way we work and help to provide an environment where diversity and inclusion are embraced.
Responsibilities
The Legal Secretary provides dedicated support with all administrative tasks including but not limited to: Billing, Diary and Travel Management, Business Development Coordination, Client Relationship Coordination and Management of Files.
Provide full spectrum of secretarial support to the Fee Earners
Arrange internal and external meetings, take care of room bookings and update meeting invites to Fee Earners' diary promptly
Organise and book travel in line with office policy, including research on the most cost-effective transport and accommodation options, book flights and hotels, managing visa applications and setting up business meetings on behalf of Fee Earners
Manage and coordinate the billing process on behalf of Fee Earners, prepare billing guides and WIP reports; liaise with Fee Earners to discuss on billings; produce/review/amend narratives; liaise with the Finance Team; verify third party invoices; draft routine billing correspondence to be sent out to the clients; check and ensure billing rates are correct; ensure bills are sent out on time and monitor outstanding bills
Input timesheets for Fee Earners into the Time Recording System
Process expense claims on time into ChromeRiver System
Undertake any printing, photocopying, scanning and binding as required, ensure documents are collated in correct order
Communicate effectively with management, internal and external clients
Qualifications / Person Specification
Minimum Diploma qualification
Minimum 2 - 4 years' legal secretarial experience from well-regarded legal firms with experience in project management on transactional matters
Excellent communication skills in both written and spoken English
Excellent PC skills in MS Word (with strong formatting skills), MS Excel and Powerpoint
Strong initiative, organization and problem solving skills with a willingness to learn and adapt
Strong interpersonal, communications and teamwork skills
Ability to remain calm and retain a professional attitude under pressure
Self-motivated, self-directed and proactive with excellent time management skills and a strong sense of responsibility
Detail-oriented with the ability to multitask and work independently to produce high quality/accurate work
Highly flexible to work beyond office hours
Seniority level
Seniority level Entry level
Employment type
Employment type Full-time
Job function
Job function Legal
Industries Law Practice
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