Event Operations Specialist

7 days ago

Singapore beBeeOperations Full time

Event Operations Specialist

This role involves overseeing the logistical aspects of events held at our convention center. Key responsibilities include managing event databases, planning and coordinating events from start to finish, developing budgets, handling booth and speaking engagement reservations, processing reports and invoices, inspecting public areas, and responding to client inquiries about facility amenities.

Key Responsibilities:

  • Coordinate event setup, including audiovisual equipment and catering arrangements
  • Manage event databases containing essential information, such as guest lists and schedules
  • Plan and coordinate events, ensuring timely execution and smooth logistics
  • Develop and manage event budgets, allocating resources effectively
  • Handle booth and speaking engagement reservations, ensuring seamless communication with clients
  • Process end-of-day reports and vendor invoices, maintaining accurate records
  • Inspect public areas and direct custodial staff before events, ensuring a clean and safe environment
  • Respond to client inquiries about facility amenities, providing exceptional customer service

Requirements:

  • Strong organizational and time management skills to handle multiple tasks efficiently
  • Excellent communication and interpersonal skills to interact with clients and team members
  • Ability to work in a fast-paced environment, adapting to changing circumstances
  • Attention to detail and ability to multitask, ensuring accuracy and efficiency
  • Basic knowledge of database management and financial planning to develop effective budgets

This is an exciting opportunity to join our team as an Event Operations Specialist, where you will play a crucial role in delivering exceptional events and experiences.

The ideal candidate will possess excellent communication skills, be able to multitask, and have a basic understanding of database management and financial planning.

We are looking for a highly organized individual who can adapt to a fast-paced environment and ensure that all events run smoothly from start to finish.

In this role, you will have the opportunity to work closely with clients, vendors, and team members to deliver outstanding events and exceed expectations.

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