Executive Assistant

2 days ago

Singapore CDP Full time

Application Deadline : 15/11/2024
Job Type : Full-time, Permanent
Job description
The EA (Executive Assistant) will support LT (Leadership Team) member on a multiple basis and requires solid experience gained in fast-moving organization. The EA should be a proactive problem solver with strong business judgement, detail orientation and interpersonal skills. The ideal candidate can prioritize, organize, multi-task and make sound decisions in a fast-paced environment with multiple internal and external stakeholders. You will sit within a fantastic team of Executive Assistants in a supportive collaborative environment.
All the EA positions involve extensive liaison with internal and external stakeholders, as well as heavy scheduling. Being “the glue” of the team, you will be given autonomy and will be involved in all aspects of the projects and workstreams that your Leadership Team members (LT) are driving. In addition to this you will also have the opportunity to get involved in analysis, research, internal communications, project administration and process and systems development.
The EA will use project management skills to oversee all coordination tasks, manage multiple projects and relationships and be expected to keep track of the progress of all the workstreams that your LT members are across.
About CDP
CDP is a global non-profit that runs the world’s environmental disclosure system for companies, cities, states and regions. Founded in 2000 and working with more than 700 financial institutions with over $142 trillion in assets, CDP pioneered using capital markets and corporate procurement to motivate companies to disclose their environmental impacts, and to reduce greenhouse gas emissions, safeguard water resources and protect forests. Over 24,000 organizations around the world disclosed data through CDP in 2023, with more than 23,000 companies – including listed companies worth two thirds global market capitalization - and over 1,100 cities, states and regions. Fully TCFD aligned, CDP holds the largest environmental database in the world, and CDP scores are widely used to drive investment and procurement decisions towards a zero carbon, sustainable and resilient economy.
Key tasks and responsibilities
Provide administrative support to CRO and SG office, including scheduling meetings, managing calendars, organizing travel arrangements and ad hoc tasks.
Prepare and edit correspondence, reports, and presentations to ensure clarity and professionalism.
Assist in project management tasks, tracking deadlines, and ensuring timely completion of deliverables.
Maintain and organize electronic and paper filing systems for efficient information retrieval.
Handle emails, and inquiries, routing them appropriately and responding when necessary.
Assist with planning and coordinating internal and external events, meetings.
Perform general office duties such as ordering supplies, managing office equipment, and coordinating maintenance.
Collaborate with other team members and departments to facilitate smooth communication and workflow.
The precise description of your job may be varied from time to time, and you may be required to carry out other duties as necessary to meet business needs.
Desirable:
Flexible approach to work
Ability to work proactively with minimum supervision
Willing to learn and deal with areas outside existing personal expertise
Thrive on challenges and able to meet deadlines
Have the ability to understand a broad range of business activities
An interest in the environment, sustainability and our work
Be a strong team player and show willing to support your EA team and the rest of team in Singapore.
Please note: No travel is required for this role, you will be based in Singapore. Flexibility to work from home should be agreed with your ELT member(s).
Salary and benefits : salary is dependent on experience. The candidate will work 5 days per week.
Applicants must be eligible to work legally in Singapore.
Before you apply
We’ll only use the information you provide to process your application. For more details on how we use your information, see our applicant’s privacy notice. By emailing us your CV and covering letter, you are permitting CDP to use the information you have provided for recruitment purposes.
How to apply:
Application submission: Interested candidates should send a copy of their resume along with a cover letter outlining their suitability for the role.
We are recruiting on an ongoing basis, but the final application deadline is 15 Dec 2024.
If you do not hear from us within 14 days of the application deadline, please assume your application was not successful on this occasion. Please note that we only provide feedback to shortlisted candidates.
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