Virtual Assistant

Overview Employment Type: 4-Month Contract (with potential for full-time conversion)Work Arrangement: Primarily Remote (with occasional office presence required)Citizenship Requirement: Singapore Citizens only Salary: Competitive (minimum wage compliant) + CPF contributions About the Role Join a purpose-driven international consulting practice focused on fair trade, ethical supply chains, and sustainable development. We're seeking a highly organized, detail-oriented individual who not only excels at operational excellence but also cares deeply about fair trade principles, social justice, and creating positive impact in global supply chains. Our Principal Consultant works with organizations aligned with Fairtrade International standards and sustainable business practices, traveling extensively to engage with clients, producers, and stakeholders worldwide. We need someone who can be both the operational backbone and an engaged team member—ensuring seamless logistics, impeccable systems, and contributing to the actual consulting work where it can add value. What You'll Do Consulting Work Support Conduct research on social topics, supply chain practices, and sustainability initiatives Compile and synthesize research findings into usable formats Assist in creating project plans and timelines for client engagements Prepare and refine client presentations to ensure professional quality Help develop case studies and impact reports Proofread and edit consulting deliverables for clarity and consistency Create visual representations of data and project workflows Organize and summarize stakeholder feedback and interview findings Financial & Administrative Operations Maintain accurate bookkeeping records and expense tracking Process invoices, receipts, and financial documentation Prepare monthly financial summaries and reports Coordinate with accountants during tax filing periods Track project budgets and expenses Document & Information Management Establish and maintain organized digital filing systems for client projects, research materials, contracts, and correspondence Create and manage a centralized document repository with clear naming conventions Scan, digitize, and organize physical documents Ensure confidential client information is properly secured Maintain version control for important documents and deliverables Build a knowledge management system for consulting resources Meeting & Client Coordination Schedule and coordinate client meetings across multiple time zones, including preparing agendas and materials Take detailed meeting notes and distribute action items Follow up with clients and stakeholders as needed Business Operations & Reporting Create professional presentations and client-facing documents Generate monthly business reports and performance dashboards Prepare client proposals, pitch decks, and project summaries Design templates for consistent branding across deliverables What We're Looking For Essential Requirements Singapore Citizen (mandatory by law)Proven experience in administrative, executive assistant, or virtual assistant roles Genuine interest in fair trade, ethical supply chains, sustainability, or social impact work Exceptional organizational skills with meticulous attention to detail Advanced proficiency in Microsoft Office Suite (especially PowerPoint and Excel) and Google Workspace Ability to work independently with minimal supervision Comfortable with technology and quick to learn new software tools Reliable internet connection and suitable home office setup Desired Qualifications Strong presentation design skills and data visualization capabilities Experience creating process documentation Project management or coordination experience Understanding of confidentiality and discretion when handling sensitive information Personal Qualities We Value Passion for social justice and sustainable business practices Detail-oriented perfectionist who knows when "good enough" is appropriate Service-minded approach with genuine care for quality work Proactive problem-solver who anticipates needs Takes initiative without needing to be asked Collaborative and receptive to feedback Trustworthy and reliable Finds satisfaction in both operational excellence and contributing to meaningful outcomes What We Offer Purpose-Driven Work: Contribute to consulting projects that promote fair trade, workers' rights, and sustainable supply chains Learning Opportunity: Gain exposure to international Fairtrade networks, ethical business practices, and global development work Career Path: 4-month contract with strong potential for full-time conversion based on performance and mutual fit Flexibility: Work from home as your primary location with occasional office meetings Variety: Balance administrative excellence with meaningful contributions to consulting deliverables Autonomy: Trusted to manage your work independently Impact: Your work directly enables projects that make a difference in producers' lives worldwide Compliance: Full CPF contributions and statutory benefits as per Singapore employment law Working Arrangements Contract Period: 4 months initially, with possibility for full-time permanent position Primary location: Work from home Occasional office presence: May be required to attend meetings at JustCo shared office locations during business hours (typically as needed for client meetings)Working hours: Generally standard business hours Communication: Regular check-ins via video calls and messaging platforms How to Apply If you're someone who genuinely enjoys bringing organization to chaos, cares about fair trade and ethical business practices, and wants to support consulting work that creates positive social impact, we'd love to hear from you. Please submit: Your detailed resume highlighting relevant experience A cover letter explaining: - Why you're interested in Fairtrade and sustainability work specifically - A specific example of how you've brought organization to a complex situation - What you hope to gain from this 4-month contract opportunity This position complies with Singapore employment laws including minimum wage requirements and CPF contributions for Singapore Citizens. #J-18808-Ljbffr