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Admin Executive

1 week ago

Singapore CBRE Full time

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About the Role:
As a CBRE Finance Admin Support, you will manage and coordinate the fulfilment of the CBRE contract and other duties.
What You'll Do:
Manage incoming feedback from Client, create and track Work Orders in our CMMS System
Review contracts and service agreements to ensure the service level complies with legal guidelines, budget, as well as with client procedures.
Negotiate and interpret contracts, and monitor fulfilment of contractual obligations
Ensure compliance with safety regulations, conduct risk assessments, and implement safety measures.
Provide recommendations of approval or alteration solutions.
Interface with the Accounting Department on invoicing and PO insurance issues.
Accountable for administration and execution of Supplier/Vendor Performance.
Identify opportunities for improvement, develop and manage budget for facility operations.
Provide formal supervision to individual employees within a single functional or operational area.
Plan and monitor appropriate staffing levels and utilization of labour, including overtime.
Mentor and coach team members to further develop competencies. Lead by example and model behaviors that are consistent with the company's values.
Act as a single point of contact and accountable for overall portfolio
Responsible for all aspects of facilities management operations
Perform client and financial reporting
Ensure all service levels (including key performance indicators) are met
Comfortable with weekend work - coordinate and escort vendors on Saturdays
Ensure no disruption of building operations due to breakdown of any equipment under maintenance
What You'll Need:
Minimum 1-year experience working in Admin or Finance Industry
Experience working within a demanding fast-paced environment involving high levels of customer care
Ability to provide efficient, timely, reliable, and courteous service to customers
Ability to effectively present information.
Ability to respond effectively to time-sensitive situations.
Proficiency in Microsoft Office suite
Excellent written and verbal communication skills. Strong organizational and analytical skills
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