Freelance Event Coordinator

2 days ago


Singapore Visit, Inc. Full time


is looking for an experienced, responsible, and driven
Freelance Event Specialist , based in
Singapore , to help us manage the logistics of an upcoming in-person event. The right candidate will have corporate event experience, an entrepreneurial spirit, an extreme passion for our mission, and the energy and discipline to thrive in a start-up tech environment.
Who are we?
helps companies discover & book thousands of carefully curated social impact team experiences, led by and benefitting local nonprofits. With its proprietary library of team-based experiences across 90+ countries, provides HR, DEI, CSR, and Meetings & Events leaders highly scalable, culturally appropriate content for purpose-driven employee and client engagement. Some of our customers include Colgate, Paramount, Visa, Ancestry, Tommy Bahama, and more.
Responsibilities:
Coordinate all event details, shipping materials, and staffing for each event. Be our onsite event coordinator for engaging, team-building activities that support a great cause.
Join virtual planning meetings ahead of each event with corporate partners, nonprofit partners, event hosts, and coordinators.
Take ownership of in-person events: be on-site to set up, align with the team, tear down, clean site areas, problem-solve, and ensure a high-quality customer experience.
Represent at events, leading and problem-solving.
Align roles and responsibilities with the onsite team, including event hosts, nonprofit organizations, venues, and corporate partners.
Manage the check-in process for in-person events, providing a warm welcome to guests.
Problem-solve issues such as missing supplies, late staff, and technology challenges.
Escalate issues to the Events Team when necessary to keep them informed or help problem-solve.
Send updates, photos, and videos to the Events Team throughout the event.
Assist with breakdown after the event, cleaning the site and repackaging materials for return.
Qualifications:
Fluency in English and strong communication skills.
Based in Singapore.
Schedule flexibility with availability to work on a contract per-event basis as needed.
Experience in complex, large-scale events and smaller executive-level intimate events.
Proven ability to execute events at the highest level and continuously improve customer experience.
Resourceful with the ability to exhibit grace under pressure and be solutions-minded in ambiguous situations.
Quick thinker capable of problem-solving on the fly.
Self-starter who is organized and detail-oriented.
Enjoy building relationships with customers and providing excellent customer service.
Experience with group facilitation and managing group dynamics.
Able to work flexible hours, including nights and weekends as needed.
Willing and eager to travel to various areas of the local region.
Strong interpersonal and customer service skills, especially in fast-paced situations.
Able to take on varied tasks and projects.
Comfortable interacting with large crowds.
Physical Demands:
Able to lift, slide, and carry up to 30 lbs.
Able to stand for extended periods.
What we offer:
This is an on-location, in-person, per-event contract role in Singapore. This role is open only to candidates already based in Singapore. No relocation packages are offered at this time.
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