Office Manager
2 weeks ago
PaleBlueDot AI ("PBD") is a leading global AI compute platform committed to maximizing computing efficiency and fostering the prosperity of the AI ecosystem. PBD delivers flexible computing solutions to customers by integrating global GPU cloud capacity and deploys customized large‐scale GPU clusters for select clients through the aggregation of industry resources. We also operate AI ecosystem funds to support the innovation and growth of our partners. Position Overview We are seeking a dynamic and experienced Office Manager to lead the daily operations and administrative excellence of our new Singapore office. This role is pivotal in ensuring seamless office operations, compliance with local regulations, fostering a productive, culturally aligned work environment, and supporting local marketing events. The ideal candidate will be fluent in Chinese and English and deeply familiar with Singapore's business practices, regulations, and cultural norms. Key Responsibilities 1. Office Setup & Infrastructure - Lead end‐to‐end setup of the Singapore office, including location selection, lease negotiations, interior design, and procurement of equipment/supplies. - Manage vendor relationships (IT, facilities, utilities) and ensure compliance with local health, safety, and labor regulations. - Coordinate with headquarters to align office infrastructure with global standards. 2. Daily Operations & Administration & Marketing Events - Oversee office logistics: maintenance, security, cleaning, and space optimization. - Provide administrative support to the local team, including travel arrangements, meeting coordination, and document management. - Manage office budgets, expense tracking, and financial reporting. - Collaborate with the Marketing team to support local marketing events. 3. Local Compliance & Business Support - Act as the primary liaison for local government agencies, handling company registration, tax filings, and regulatory compliance. - Support HR‐related tasks (e.g., onboarding, payroll coordination with HR) and ensure adherence to Singapore labor laws. - Research and interpret local policies impacting business operations. - Facilitate communication between the Singapore office and global teams, ensuring alignment with company culture and goals. - Organize team‐building activities and local cultural events to enhance employee engagement. Qualifications 1. Language: Business‐fluent English and conversational Mandarin (written and spoken). 2. Experience: - 3+ years in office management, administration, or operations, preferably in a multinational or tech‐driven environment. 3. Knowledge: - Deep understanding of Singapore's business environment, labor laws, and cultural norms. Additional Information Seniority level: Associate Employment type: Full‐time Job function: Administrative Industries: Software Development #J-18808-Ljbffr
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HR Officer
2 weeks ago
Singapore OFFICE SECRETARIES PTE. LTD. Full timeWe are looking for HR professional to join a growing Singapore office to manage HR and Office operations. You will be working closely with Senior Management in Singapore as well as the HR team in Hong Kong who oversee the majority of the HR function across Asia Support the Asia Senior HR Manager in the execution of key HR activities and office...
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Operations Manager
2 weeks ago
Singapore Office Secretaries Full time**Job title** Operations Manager - Singapore **Reports to** Director of Administration - Singapore **Interacts with** Partners, Attorneys, Staff Members and External Vendors **FLSA status** Exempt **Job Responsibilities Support the Director of Administration (“DOA”) in day-to-day administration and human resources duties to ensure the smooth...
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Recruiting Coordinator/manager
3 days ago
Singapore Office Secretaries Full timeThe International Recruiting Coordinator/ Manager will be based in Singapore and report to the Associate Director, International Recruiting.- Responsible for managing all talent acquisition and talent projects for the Asia and Middle East offices.- They will work with the international team to deliver on office specific, regional and international...
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Junior Account Manager
5 days ago
Singapore Office Hub Full timeDirect message the job poster from Office Hub Head of People & Brand @ Office Hub & Property Hub Office Hub is the world's leading marketplace for flexible workspaces — from coworking hubs to serviced offices and shared spaces. Proptech is our game; our cutting‐edge platform combined with next‐level customer service has made us the ultimate disruptor...
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Compliance Officer
5 days ago
Singapore OFFICE SECRETARIES PTE. LTD. Full timeOur client, an international law firm located is looking for a Compliance Officer for their Singapore office located in Raffles Place. **Responsibilities**: - Analysing conflict search results to identify potential regulatory and/or commercial conflicts and facilitating the resolution of these, utilizing Intapp Open software. - Managing incoming requests...
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Group HR Manager
1 day ago
Singapore Office Secretaries Full time**MAIN DUTIES AND RESPONSIBILITIES** **Recruitment**: - Manage and improve onboarding processes **Budget & Payroll**: - Manage annual HR budget - Process monthly payroll for office staff and **bi-monthly payroll **for factory workers **Performance Management**: - Manage annual performance appraisal process - Drive talent management process and...
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Assistant Manager
2 weeks ago
Singapore Office Secretaries Full timeOur client is looking for an Assistant Manager: The main duties and responsibilities include the following: - manage the workflow, in particular to keep track of deadlines. Supervise and guide junior staff in the preparation of documents. - advise clients on the setting up procedures for companies, branches, business firms and representative offices -...
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Director, Project Management Office
5 days ago
Singapore MUFG Bank, Ltd., Singapore Office Full time**Do you want your voice heard and your actions to count?** Discover your opportunity with Mitsubishi UFJ Financial Group (MUFG), one of the world’s leading financial groups. Across the globe, we’re 120,000 colleagues, striving to make a difference for every client, organization, and community we serve. We stand for our values, building long-term...
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Valuation Officer
2 weeks ago
Singapore The World Bank Singapore Office Full timeVALUATION OFFICER, CRO Valuation & Analytics (CROVA), World Bank, Singapore **Description** The office of the **Chief Risk Officer (CRO)** is responsible for leading the risk management function for IBRD and IDA, with oversight responsibility for financial and operational risks including policy formulation, measurement, monitoring and reporting. The CRO...
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Finance Manager
1 day ago
Singapore Office Secretaries Full timeUpdated 31-Jan-23**Position Title** Finance Manager **Job Type** Full time **Location** Singapore **Department** Finance **Reports to** GM Singapore **Team** - Accountant - Accounts Assistant - Accounts Executive **The Role** **Position Objectives** - Produce, analyse and report financial related information in a timely and accurate manner - Drive...