Purchasing Executive

2 hours ago

Singapore A.SUNSET OPERATIONS PTE. LTD. Full time

Job Purpose
The Purchasing Executive
shall be responsible for assisting in all procurement operations across the Company.
Principal Accountabilities
Screens purchase requisitions, ensuring that they are properly approved and legitimate.
Assists in identifying sources of supply through regular market reviews sustainability, ethical purchasing standards and costing
Assists in soliciting price quotations based on information contained in the purchase requisition.
Handles vendor questions, delivery requirements and product substitution or cancellations.
Assists departments in the development of specifications for required products or services
Prepares purchase orders, change orders and order cancellations.
Ensure competent quality execution of all regular purchasing duties and administrative works.
Maintain complete updated purchasing records/data and pricing in the system.
Prepare reports and summarize data
Execution and monitoring of all regular purchasing duties.
Coordinate with user departments and suppliers in the purchasing scope of work for projects assigned.
Assist in managing and following up orders.
Handling and monitoring of claims to vendors for defectives, shortage, missing items.
Coordinate with suppliers to ensure on-time delivery.
Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.
Ensure compliance with company guidelines, purchasing policies and procedures and Sunset Hospitality guidance during supplier negotiations.
Monitor and co-ordinate deliveries of items between suppliers, regularly update the Manager in Charge at the venues.
Ensure that purchasing department policies and procedures are being followed unless authorized by the immediate manager
Performs other duties pertinent to this job as assigned
Communication & Working Relationships
Collaborates closely with the Manager-in-Charge
Interacts with different departments and the storekeeper to ensure accurate requisitions.
Follow-up with suppliers to guarantee prompt delivery of products
Knowledge, Skills, and Experience
BA degree in Business Administration or Hotel Management Degree from a reputable university
Minimum 2-3 years of experience in the field of hospitality and F&B, and minimum two years in the same position
Excellent organizational, communication and presentation skills
Excellent Interpersonal and Negotiation Skills
Fluent in English
Excellent computer skills, (Microsoft office)
Dynamic 365 Finance and Operations is Plus
Good business awareness including external markets and competitor positions.
Good knowledge of policies and procedures, their development and applications
Highly cooperative team spirit
Problem-solving skills
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