Project Assistant
3 days ago
Do you thrive in a fast-paced environment and enjoy supporting multiple projects? Are you detail-oriented and possess excellent administrative skills? If so, we want to hear from you
About the Role:
We are seeking a highly organized and motivated Project Assistant to join our dynamic team. In this role, you will play a vital role in supporting our Project Managers and Commissioning Manager ensuring the smooth execution of projects and commissioning activities from start to finish.
Responsibilities:
Assist the Project Managers & Commissioning Manager in tracking project tasks, deliverables, deadlines, and action items.
Handle the commissioning & service order process, from quotations to invoicing.
Assist the Commissioning Manager in manpower mobilization scheduling.
Prepare all necessary paperwork for manpower mobilization, including visa applications, yard entry permits, safety inductions, course certifications, flight tickets, and accommodations.
Coordinate and facilitate warranty claims for faulty equipment (RMA).
Consolidate timesheets received from project sites.
Prepare packing lists for materials required for various jobs.
Take meeting minutes and generate status reports for project stakeholders.
Assist the Project Managers, Commissioning Manager and other team members with administrative tasks as needed.
Qualifications:
Diploma or relevant qualification in a related field.
Proven experience in a project management support role (or similar) is a plus.
Strong spreadsheet and database literacy (e.g., MS Excel, MS Access) is a must.
Excellent communication, interpersonal, and organizational skills.
Ability to prioritize tasks, manage time effectively, and meet deadlines.
Detail-oriented and meticulous with a strong sense of accuracy.
Ability to work independently and as part of a team.
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