
Secretary
2 days ago
1. Main Duties and Responsibilities
Secretarial Support
• Oversee the CEO's calendar and manage CEO's appointments and schedule.
• Screen incoming calls to the CEO and assist the CEO to make outgoing calls when required.
• Organise monthly management and department meetings.
• Prepare presentation and reports as and when required.
• Handle all restaurant and transport reservations for the CEO.
IT
• Liaise with the IT outsourced vendor on Internet connectivity as well as IT equipment.
• Handle all IT equipment purchases
• Oversee the maintenance and operation of Company's CCTV and security system.
Admin
• To arrange for Pest controlling every month.
• Handle all incoming and outgoing courier services with the vendors (FedEx and DHL).
• Oversee the purchases of office stationery and supplies as well as pantry supplies.
• Handle the printing of business cards.
• Issuance of security card to new employees and ensure that resigned or terminated staff return their card prior their last day of work.
• Handle the annual inspection of fire extinguishers in the offices and stores.
• Manage the bookings for meeting rooms and ensure that the rooms are neat after each meeting.
• Set-up video conferencing and projector for CEO if required.
• Arrange for breakfast, lunch and festive celebration for employees.
• Arrange for customer's gifts and ensure that they are send to the customers on a timely manner.
Office Equipment
• Purchase office furniture as and when required.
• Ensure the TV and sound system are well-maintained and in good working condition.
• Oversee the office air-con servicing and maintenance.
• Manage the utility (electricity and water) issues.
• Ensure the photocopier machines and pantry appliances are well maintained and in good working condition.
• Manage the mobile phone issued to Sales staff as well as mobile phone plan renewal.
Others
• Any other ad-hoc duties or projects as and when assigned by the CEO.
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