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This is an IT support group | Senior Executive/Assistant Manager
2 weeks ago
NHG Group Clinical Education invites suitable candidates to join Pre-professional Education Office (PPEO) as an Assistant Manager for 3 months. The incumbent plays a pivotal role in supporting the Assistant Director and managing the operations and administrative aspects of clinical training.
Areas of Responsibility
Support the Assistant Director in operations and administrative work; and work closely with internal (Director and NHG Healthcare institutions - HCIs) and external stakeholders including Ministry of Health (MOH) and Institutes of Higher Learning (IHLs)
Manage & liaise with HCIs and IHLs on clinical training matters including funding
Co-prepare the annual PPE report with HCIs education office for submission to MOH; coordinate audit
Lead the team as the overall-in-charge of billings for all professional groups (Allied Health, Medical, Nursing and Pharmacy); verify and process billings to IHLs; and ensure utilisation of funding like the Pre-employment Clinical Training (PECT) meets MOH funding parameters
Identify and implement process improvements to enhance efficiency and effective operation of clinical training programmes
Consolidate student feedback from HCIs
Involved in budgeting & accruals exercise
Responsible for updating data in Oracle and use of e-sign software
Collaborate with colleagues from functional teams in reviewing PPE-related MOUs/agreements/polices
Manage business-as-usual work and projects to completion, prioritise effectively and meet deadlines
Provide secretariat and logistical support to meetings and tracking of deliverables
Opportunities to be involved in other intra- and inter-departmental initiatives. Other duties and projects may also be assigned, in accordance with the aspirations and competence of the incumbent to the needs of the project
JOB REQUIREMENTS
(a)
Education/Training/Experience
Bachelor’s degree with minimum 3 years of work experience
Have supervisory experience
Prior work experience in a similar role and/or healthcare industry or education administration
Strong organisational, interpersonal and time management skills
Proficient in Microsoft Office applications and Visual Basic Application (VBA)
Excellent communication skills in both spoken and written English
(b) Personal Attributes
An aptitude for numbers and meticulous
Able to multi-task, work under tight deadlines and deliver results
Good team-player who is pro-active, organised and able to manage multiple priorities
Good interpersonal skill
Resilient, adaptable and resourceful in a fast-paced environment
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