Dedicated Legal Support Specialist

2 weeks ago

Singapore CLYDE & CO CLASIS SINGAPORE PTE. LTD. Full time
About the Role

We are seeking a highly skilled and experienced Legal Secretary to join our team at Clyde & Co in Singapore. As a key member of our secretarial support team, you will provide dedicated support to our fee earners and Partner, ensuring the smooth delivery of administrative tasks and high-quality legal services.

Job Description
  • Assist the Partner with their related matters and ad-hoc tasks, demonstrating flexibility and commitment to teamwork.
  • Provide secretarial and administrative support, including calendar management, meeting scheduling, and appointment coordination.
  • Answer and filter telephone calls, liaising with external and internal clients, and deal with queries and messages.
  • Incoming correspondence: check emails, scan documents electronically, and save them to our document management system.
  • Outgoing correspondence: send emails, organize mail for collection, and ensure timely delivery.
  • Photocopying/printing: photocopy, scan, and maintain paper files; print documents and prepare bundles/files.
  • Client filing: maintain electronic client files, index documents, create trial bundles, and archive files, including arranging collections and retrievals from our off-site archive company.
  • Prioritization: manage and prioritize your workload to meet deadlines and ensure timely delivery of tasks.
  • Excel Spreadsheet management: input data, log information, merge reports, and generate reports as required.
Key Responsibilities
  1. General billing administration process, including preparing and reviewing draft bills and associated correspondence.
  2. Financial Administration: deal with disbursement bills, process third-party invoices, prepare and process expenses claim forms, and handle cheque requisitions.
  3. E-litigation: file court documents, unpack documents from the e-litigation portal, circulate, check, and track hearing dates, conduct cause book searches, and monitor vessel movements when required.
About You

We are looking for someone with:

  • Proven legal secretary experience (1+ years)
  • Prior experience as a Personal Assistant is an added advantage
  • Recognised secretarial qualification with good academics
  • Accurate typing (60+ wpm)
  • Proficient in MS Office (Outlook, Word, Excel, PowerPoint)
  • Strong command of spelling, grammar, and legal terminology
  • High attention to detail and accuracy
  • Ability to multitask and prioritize daily workload to meet deadlines
  • Excellent organizational and communication skills
  • Demonstrates initiative and proactivity
  • Maintains a calm and professional demeanour under pressure
  • Ability to exercise discretion and maintain confidentiality
  • Flexible, committed, and positive team player
About Clyde & Co

Clyde & Co has had a presence in the Asia Pacific region for over 30 years, investing in building a network of market-leading specialists supporting clients' international and regional growth strategies.

Internationally, with more than 5,500 staff operating across six continents, Clyde & Co is a major international law firm with a distinctive focus on core sectors of infrastructure, international trade, natural resources, transportation, and insurance.

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