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Clinical Operations Assistant

2 weeks ago

Singapore National University Hospital Full time

Career in Healthcare

National University Hospital (NUH) offers a rewarding career in healthcare, where you can make a meaningful impact on individuals, families, and communities. As a healthcare professional, you will be part of a dynamic and collaborative environment where expertise, knowledge, and compassion come together.

Job Summary: Executive Assistant/Senior Executive Assistant

The Executive Assistant/Senior Executive Assistant role provides administrative support to the Executive Director (ED) and other clinicians in the National University Centre for Oral Health (NUCOHS). This position ensures efficient management of the ED's office and facilitates smooth operations of the Centre.

Main Responsibilities
  • Manage ED's calendar, scheduling meetings and appointments.
  • Coordinate meetings, preparing agendas, taking minutes, and following up on action items.
  • Dispatch outgoing mails and distribute incoming mails to the department.
  • Perform administrative tasks, including typing, sorting, filing, scanning, photocopying, and recording of documents and forms.
  • Coordinate special projects and initiatives as directed by ED.
  • Collate and update data for cost management and improvement.
  • Handle purchase and work requisition processes, including submitting invoices to Finance for payment.
  • Prepare and submit claims and records for course claims, night allowances, leave, and petty cash.