Executive, Administration

2 weeks ago


Singapore Singapore Anglican Community Services Full time
Job Description

Job Title: Executive, Administration

Job Summary:

We are seeking a highly organized and detail-oriented Executive, Administration to join our team at Singapore Anglican Community Services. The successful candidate will be responsible for providing administrative support to our centre, ensuring the smooth operation of our daily activities.

Key Responsibilities:

  1. Client Services: Handle general enquiries from clients, schedule meetings with external referral sources and community partners, and arrange for new clients' initial intake interviews.
  2. Database Management: Manage database records and physical files of each client, and collate case management statistics for monthly reports.
  3. Financial Administration: Invoice and bill fees, track payments, and maintain accurate records.
  4. Centre Operations: Handle all administrative work related to the operation of the centre, including ordering stationery, processing invoices, and maintaining office equipment and consumables.
  5. Reporting and Record-Keeping: Monthly collation of team clients meeting statistics, ensuring records match internal and funding source reports.
  6. Meeting and Event Support: Record minutes of meetings and facilitate the work of the SACS Accounts and HR team by providing necessary data and information.
  7. Health and Safety: Ensure the implementation of health and safety policies in the centre.
  8. Contract Management: Maintain and ensure the contract of services are current and not expired.
  9. Accounting and Finance: Handle centre-based daily accounting processing in accordance with the Finance Manual.
  10. Other Duties: Perform other related duties as assigned by the Centre Head.

Requirements:

  • Proficient in Microsoft applications to improve operation workflow.
  • Strong organizational and time management skills.
  • Ability to work independently and as part of a team.
  • Excellent communication and interpersonal skills.
  • Attention to detail and ability to maintain accurate records.


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