Deputy Manager of Records

7 days ago


Singapur, Singapore Careers@Gov Full time
Job Title: Deputy Manager, Records Management

Join Careers@Gov in shaping the future of records management at the Land Transport Authority (LTA). As a Deputy Manager, Records Management, you will play a key role in driving the development of a sustainable records management culture and governance across the organization.

About the Role

The LTA's Knowledge Management Division is committed to embracing change and driving the organization towards a knowledge and digital-ready state. As part of the Records Management section, you will work in a dynamic and result-oriented environment with a strong teamwork culture.

Key Responsibilities
  • Lead and supervise the LTA Registry team to work with internal users to understand and guide their filing and retrieval needs for digital records.
  • Oversee the proper disposal of hardcopy records and documents that have passed their retention period.
  • Conduct feasibility studies on outsourcing microfilmed records digitization.
  • Coordinate and support LTA groups on migration of records to the new Records Management System, involving records tagging and verification.
  • Utilize emerging technologies to modernize and optimize LTA's records management processes.
  • Utilize data analytics tools and reporting capabilities to derive actionable insights from LTA's records.
  • Develop a systematic records declassification approach and structure, and perform records declassifications in accordance with IM4L procedures.
  • Identify records management learning needs for LTA officers and design and roll out appropriate RM education content and outreach materials.
Requirements
  • Tertiary qualification or a related discipline.
  • At least 2-5 years of relevant RM experience is advantageous.
  • Good working knowledge of RM concepts and principles.
  • Critical thinker, high attention to detail, focused, and reliable, with project management experience.
  • Ability to manage and facilitate education/community outreach activities.
  • Good interpersonal and teamwork skills.
  • Proactive with a positive attitude and strong written and verbal communication skills.


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