Administrative Associate, Operations
4 days ago
Job Title: Administrative Associate, Operations
Job Summary:
We are seeking an experienced Administrative Associate to join our Operations Team. The successful candidate will provide administrative support in areas such as processing invoices, collating reports, and maintaining inventory management of medical and non-medical supplies.
Key Responsibilities:
- Support the Operations Team in processing invoices and collating reports.
- Maintain inventory management of medical and non-medical supplies.
- Support SAP transactions, including raising contract POs and monitoring scheduling agreements.
- Support fire emergencies and maintain the fire alarm protection system.
- Maintain the database of residents, visitors, and staff in the visitor management system.
- Assist with reception, triage duties, and managing inquiry lines.
- Perform administrative duties assigned by the Operations Department.
- Verify invoices for payment and monitor contract schedules.
- Support the Executive/Operations Manager in reports and improvement projects.
- Provide analytical reports on statistics/data collected by the department.
- Support supplier and vendor management.
- Maintain staff records in the database for contact tracing purposes.
Requirements:
- Min O Level, preferably Diploma qualifications.
- 2-3 years of administrative experience.
- Experience in SAP system is an added advantage.
- IT savvy and knowledge of G Suite applications.
- Possess organizational skills and ability to work well under pressure.
- Ability to maintain confidential information and possess a high level of integrity.
- Team player with good interpersonal and negotiating skills.
- Ability to work independently and deliver under a tight timeline.
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