HR Operations Coordinator
2 days ago
Ninja Van: A Tech-Enabled Logistics Company
We are a tech-enabled logistics company on a mission to provide hassle-free delivery services for businesses of all sizes across Southeast Asia.
About This Role
The HR Operations Executive will be responsible for performing payroll on a regular basis and ensuring the accurate and timely maintenance of employee data records. This role requires strong organizational and administrative skills, as well as the ability to maintain confidentiality and handle sensitive information.
Responsibilities
- Process monthly payroll (including overtime and allowances) for all employees based in Singapore.
- Process employee terminations and manage final salary matters.
- Ensure accuracy of payroll records by having effective communication with both internal and external stakeholders of the Human Resource team.
- Be the point-of-contact for salary matters for all SG employees.
- Maintain blue collar employees' attendance system and track employees' daily attendance.
- Ensure timely submission of IR21 for blue collar foreign employees who are leaving the organization.
- Ensure accuracy and timeliness of monthly CPF submission and tax clearance, where applicable.
- Prepare year-end income tax assessment IR8A form for employees.
- Prepare accurate and timely payroll journals, labour costs and other related reports for Finance and Management.
- Monitor and track staff probation and confirmation dates.
- Prepare and record all employment letters issued out.
- Facilitate a smooth onboarding for all blue collar employees.
- Facilitate a smooth offboarding for all employees and ensure all company items are returned and access to systems are updated.
- Understand and comply with all internal control procedures.
- Create, update and maintain accurate employee records in personnel files and HRMS personnel database.
Requirements
- 0 - 1 year of relevant work experience in HR, with a Diploma in Business Management or its equivalent with specialization in HRM.
- Effective communication, interpersonal skills and personable.
- Organized, quick thinking and efficient.
- Meticulous with effective follow-up skills.
- IT Savvy and literate in MS Office / Google suite office applications.
- Able to work independently with minimum supervision in a team-based environment.
- High integrity with ability to handle confidential information.
- Proficient in Data Management.
- Effective and efficient resource management.
- Able to work as an individual contributor and with a team.
We are looking for a highly skilled and detail-oriented HR Operations Executive to join our team at Ninja Van.
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