Key Executive Support Specialist

2 weeks ago

Singapore beBeeExecutiveSupport Full time $50,000 - $80,000

Job Title: Key Executive Support Specialist

The role of a Key Executive Support Specialist involves overseeing daily HR and administrative tasks, ensuring seamless operations. This encompasses:

  • Processing work pass applications, renewals, and cancellations.
  • Maintaining employee records in the HR system and filing documents accurately.
  • Preparing and drafting HR contracts and letters with precision.
  • Providing support during staff performance appraisals to foster growth.
  • Managing staff leave records and handling medical claims efficiently.
  • Coordinating training activities and submitting relevant grant proposals.
  • Arranging workers' core-trade training and CET arrangements effectively.
  • Liaising with government agencies to ensure compliance and adherence to regulations.
  • Implementing and maintaining HR policies and procedures for operational excellence.

In addition to these responsibilities, the candidate will be involved in various administrative tasks, including:

  • Managing dormitory requirements, contract renewals, and facilities management.
  • Handling company vehicle-related needs, such as petrol bills and maintenance.
  • Collaborating with the building management office for general facilities management.
  • Ensuring timely submission of monthly bills to the accounts department.
  • Booking flights and hotels for directors' overseas business visits.

To succeed in this position, the ideal candidate should possess:

  • An ITE/Diploma/Degree in a related field.
  • At least 2-3 years of experience in a related field.
  • Proficiency in Microsoft Office Suite.
  • Excellent interpersonal and communication skills.
  • Good planning and coordination abilities.
  • A resourceful, supportive, problem-solving, and committed approach to work.

This role offers opportunities for professional growth and development within a dynamic environment.

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