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Administrative Specialist

3 weeks ago

Singapore beBeeProgramme Full time $60,000 - $80,000
Job Title: Programme Administration Specialist

The Programme Administration Specialist plays a pivotal role in managing programme administration and grant processes to ensure the effective delivery of workforce and business-related initiatives.

This role requires a detail-oriented and resourceful individual with strong communication skills and the ability to engage stakeholders across multiple levels.

Critical Work Functions & Key Tasks

  • Coordinate and administer programmes in collaboration with internal teams, external partners, and government agencies.
  • Manage the end-to-end application process, ensuring compliance with eligibility and funding requirements.
  • Monitor and consolidate programme documentation, reports, and submissions to ensure timely and accurate delivery.

Grant Administration

  • Administer grant-related processes including claims review, salary support verification, and employer enquiries.
  • Oversee disbursement activities, liaising with the Finance department and ensuring proper governance and reporting.
  • Maintain accurate records, track claims and assessments, and prepare documentation for management review.
  • Contribute to the continuous improvement of processes and Standard Operating Procedures (SOPs) to enhance efficiency and service quality.

Project and Ad-hoc Support

  • Provide administrative and operational support for projects, events, and outreach initiatives.
  • Assist in the planning and coordination of logistics, registration, manpower, and other event requirements.
  • Undertake assignments as directed by senior management to support organisational goals.

Desired Competencies & Attributes

  • Strong organisational and project management skills with keen attention to detail.
  • Excellent communication and interpersonal skills to manage diverse stakeholders.
  • Analytical and problem-solving abilities with a proactive approach to challenges.
  • Ability to work independently while contributing effectively in a team environment.
  • Commitment to service excellence and continuous process improvement.
Tell employers what skills you have

RDS
Organisational Skills
Continuous Process Improvement
High Availability
Administration
IT Operations
Project Management
Attention to Detail
Problem Management