Executive Assistant

5 days ago

Singapore beBeeGovernance Full time $60,000 - $80,000
Administrative Support Specialist

Our organization is seeking an exceptional Administrative Support Specialist to provide high-quality support to our Board and Committee members. This role will play a vital part in ensuring effective governance processes and accurate record-keeping.

Key Responsibilities:
  • Secretariat and Relationship Support
    • Coordinate scheduling and logistics for all Board and Committee meetings, ensuring seamless communication and preparation of necessary documents.
    • Prepare and distribute agendas, meeting papers, and background materials in advance.
    • Attend meetings to capture key decisions, actions, and next steps, and circulate minutes for review and approval.
    • Maintain up-to-date records of Board and Committee members, including contact details and terms of service.
  • Broad Governance and Regulatory Support
    • Support Board and Committee member onboarding, including orientation materials and induction sessions.
    • Maintain governance documents and compliance registers, ensuring timely completion and accuracy.
    • Assist with preparation of governance reports, annual meeting schedules, and Board evaluation processes.
    • Coordinate secure storage and organisation of governance records, ensuring easy retrieval when needed.
  • Administrative Support to Senior Leaders
    • Manage calendars, schedule meetings, and coordinate travel arrangements for senior leaders.
    • Assist in drafting correspondence, preparing presentations, and formatting documents.
    • Support logistics for internal meetings, workshops, and events.
    • Maintain organised digital and physical filing systems for administrative and governance records.
  • Organisational Coordination and Process Improvement
    • Help track funder or donor reporting timelines and support collation of programmatic and financial data.
    • Work across teams to ensure smooth flow of governance information and administrative updates.
    • Recommend and implement process improvements to enhance efficiency in administrative, reporting, and governance support.
    Requirements:
    • At least 3 years of experience in an administrative or executive assistant role, preferably in a nonprofit or corporate environment.
    • Familiarity with governance practices and board administration preferred.
    • Interest in non-profit governance, regulatory compliance, and social impact work.
    • Strong organisational skills with the ability to prioritise and manage multiple tasks effectively.
    • Meticulous attention to detail and excellent written and verbal communication skills.
    • Proficiency in Microsoft Office Suite, cloud-based document platforms, and digital collaboration tools.
    • Ability to work independently and as part of a collaborative team.
    Benefits:

This role offers opportunities to gain exposure to charity governance practices, interact with senior leadership, and contribute to the smooth operation of Board and Committee reporting processes.

  • Executive Assistant

    6 days ago

    Singapore EXECUTIVE SEARCH PRIVATE LIMITED Full time

    **Executive Assistant**: - Work directly with the CEO to support all aspects of his daily work routine. - Maintain CEO’s calendar, including scheduling meetings, appointments, speaking engagements, business travel arrangements. - Handle urgent requests and changes in relation to meetings with CEO. - Serve as a liaison between CEO, Exco Team, internal and...

  • Executive Assistant

    15 hours ago

    Singapore AP EXECUTIVE PTE. LTD. Full time

    **Responsibilities** - Manage President's calendar for all meetings, internal, and external - Coordinate driver's daily schedule to support President - Arrange President's travel needs - Provide secretariat support for senior management meetings including preparation of minutes and follow-ups - Perform leave requests, travel requests, and staff reimbursement...

  • Senior Executive Lng Commercial Operator

    2 weeks ago

    Singapore Executive Integrity Full time

    Location: Singapore - Sector: Shipping - Job type: Permanent - Salary: Attractive remuneration + Benefits - Job Reference: BBBH1179_1712582960 **Job title**: Executive LNG Commercial Operator **Location**: Singapore **Who are we recruiting for?** Executive Integrity is partnering with a prominent client in the Maritime and Renewable Energy sectors to...

  • IT Executive

    5 days ago

    Singapore Spearing Executive Search Full time

    Job Description Our client is looking for someone who is self-motivated, proactive, meticulous and adapts fast to changes. As the IT executive, you will need to have good communication skills and be a team player. You will need to work well under pressure and know how to prioritize tasks effectively. You need to be innovative and creative and come up with...

  • Accounts Assistant

    3 days ago

    Singapore EXECUTIVE SEARCH PRIVATE LIMITED Full time

    Assist day-to-day AP and AR Executive to carry out AP and AR job scopes Handle dormant and partial small entities account Maintain digital and physical financial record Participate in monthly, quarterly close and yearly audit process Other ad hoc finance related duties Requirements and skills: Work experience as an Accounts Assistant or Accounts...

  • Executive Administrative Assistant

    2 weeks ago

    Singapore Richdale International Executive Search Full time

    Able to provide secretarial support to the Director, including screening of calls, scheduling of meetings and appointments - You need to attending to guests and visitors - You need to preparation for meetings - You need to maintain proper filing system and proper record keeping of clients/contact information for the Management Office. - General office...

  • Executive Assistant, Commercial

    2 weeks ago

    Singapore AP Executive Full time

    New - Location: Singapore - Salary: Negotiable per annum - Job Type:Permanent Posted about 2 hours ago To be suitable for this role you must have strong communication and management skills gained from a professional organisation. Requirements include at least 15 years of relevant secretarial experience as well as a recognised qualification. Our client is...

  • HR Executive

    5 days ago

    Singapore Spearing Executive Search Full time

    Job description The role will play a critical role in implementing and supporting the HR Operations of an Employer of Choice in the Logistics and Manufacturing industry. As a HR Executive, you will be responsible for providing support in various HR functions, including recruitment, compensation and benefits, performance management, and employee...

  • Marketing Communications Executive

    2 weeks ago

    Singapore TREETOPS EXECUTIVE RESIDENCES Full time

    **Responsibilities**: - Responsible for copy-writing and designing of all marketing related collaterals, such as brochures, newsletters and electronic direct mailers etc. - Provide support to Marcom Manager on all Marcom related duties such as analysis, managing of social media and media monitoring. - Manage, plan and execute in-house guests’ events and...

  • Marketing Executive

    6 days ago

    Singapore Richdale International Executive Search Full time

    **Senior / Marketing Executive** **Responsibilities**: - Work with both internal and external departments such as Business Development, Project Management, Marketing, and Finance. - Work closely with our Senior Management to derive an effective marketing plan. - Communicate and manage requirements between senior stakeholders to ensure objectives are met. -...