Project Coordination Specialist
6 days ago
Project Coordination Specialist responsible for overseeing project functions and report-related tasks, encompassing both minor duties and extensive planning. Key responsibilities include preparing strategic action plans, analyzing reports, and creating comprehensive reporting dashboards. This role requires collaboration with a team of Project Managers and Project Coordinators, making effective communication and teamwork essential.
Key Responsibilities
1. Collaborate with departmental teams to gather reports for inclusion in a consolidated management report. Analyze these reports to identify and rectify errors and challenges, addressing any issues related to the reporting process.
2. Organize and facilitate meetings, including leading discussions, documenting meeting minutes, tracking outstanding tasks, managing calendars, ensuring attendance, and handling all related documentation.
3. Support the tracking of issues and ensure timely follow-up with General Directors, Project Directors, and Project Managers, guaranteeing that all issues are resolved within established timelines.
4. Possess foundational IT knowledge to comprehend problems and propose enhancements.
5. Assist with various administrative tasks related to projects and departmental functions.
Qualifications
- Minimum Diploma or Degree with at least 6-8 years of experience in project administration.
- Proven experience in office administration supporting multiple executives, including minute-taking, project administration support, and calendar management.
- Experience in secretariat functions, particularly in procurement, along with knowledge of M365, is advantageous.
- Detail-oriented with strong planning and coordination skills, excellent written and verbal communication abilities, and a commitment to following through on actions and escalations.
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