Facilities Management Executive: Career Opportunities

Job Title:

We are seeking a seasoned Facilities Operations Manager to oversee the day-to-day facilities management operations, ensuring a safe, functional, and cost-efficient workplace that meets regulatory requirements.

About the Role:Facilities Management

The successful candidate will be responsible for managing building facilities, equipment, and infrastructure maintenance, including preventive, corrective, and ad-hoc works with vendors and contractors. This includes ensuring facilities meet health, safety, and environmental standards.

• Manage building facilities, equipment, and infrastructure maintenance.
• Ensure facilities meet health, safety, and environmental standards.

Space & Asset Management

The Facilities Operations Manager will also be responsible for planning and managing office space allocation, resources, and inventory. This includes overseeing fixed assets, equipment usage, and coordinating office renovation, relocation, or expansion projects.

• Plan and manage office space allocation, resources, and inventory.
• Oversee fixed assets, equipment usage, and coordinate office renovation, relocation, or expansion projects.

Vendor & Contract Management

The ideal candidate will source, evaluate, and liaise with service providers, contractors, and suppliers. They will negotiate and manage contracts for cost-effective and quality service delivery, monitor vendor performance, and ensure compliance with service-level agreements.

• SOURCE AND EVALUATE SERVICE PROVIDERS.
• Negotiate and manage contracts for cost-effective and quality service delivery.
• Monitor vendor performance and compliance with service-level agreements.

Budgeting & Cost Control

The Facilities Operations Manager will assist in preparing and monitoring the facilities management budget, ensuring cost-efficient use of resources and monitoring expenditure against approved budgets. They will identify opportunities for energy conservation and cost savings.

• Assist in preparing and monitoring the facilities management budget.
• Ensure cost-efficient use of resources and monitor expenditure against approved budgets.
• Identify opportunities for energy conservation and cost savings.

Compliance & Safety

The role requires ensuring compliance with workplace safety, fire safety, and building codes. The Facilities Operations Manager will conduct regular safety inspections, drills, and audits, and maintain all permits, licenses, and statutory requirements related to facilities.

• Ensure compliance with workplace safety, fire safety, and building codes.
• Conduct regular safety inspections, drills, and audits.
• Maintain all permits, licenses, and statutory requirements related to facilities.

Administrative Support

The successful candidate will handle facilities-related service requests and resolve issues promptly. They will maintain records, reports, and documentation of facilities operations, and support management in implementing workplace improvement initiatives.

• Handle facilities-related service requests and resolve issues promptly.
• Maintain records, reports, and documentation of facilities operations.
• Support management in implementing workplace improvement initiatives.

Requirements:Education:

• Degree or Master in Facilities Management, Building Services, Engineering, Real Estate, or related field.

Experience:

• Minimum 5 years of experience in facilities management, building operations, or property management.
• Experience managing vendors and contractors preferred.

Skills & Competencies:

• Good knowledge of facilities management practices, building systems, and safety regulations.
• Strong coordination, organizational, and multitasking skills.
• Effective communication and negotiation skills to manage vendors and stakeholders.
• Proficiency in MS Office.

Personal Attributes:

• Proactive, resourceful, and hands-on approach to problem-solving.
• Detail-oriented with strong sense of responsibility and ownership.
• Ability to work independently and in a team environment.

Working Conditions:

• Regular site inspections required.
• May be required to respond to urgent facility matters outside normal working hours.

---