Senior Operations Coordinator
4 days ago
We are seeking a highly skilled and experienced Administrative Manager to join our team. As an Admin Manager, you will play a pivotal role in supporting the daily operations of the organization by overseeing the administrative team and ensuring efficient coordination across departments.
This is an excellent opportunity for a hands-on leader who is meticulous, proactive, and capable of streamlining processes to support senior management.
The Admin Manager will provide critical administrative support to senior management, including scheduling, calendar management, coordination of meetings, and tracking key deliverables.
- Provide high-level administrative support to senior management, including scheduling, calendar management, and coordination of meetings.
- Act as the central liaison for internal communications between senior management and various operational teams to ensure clarity and continuity.
- Participate in decision-making processes related to production, resale, allocation of resources, and office operations.
- Attend administrative and operational matters as assigned to maintain smooth office and field functions.
The Admin Manager will be responsible for:
- Overseeing the administration team, monitoring workload distribution, and ensuring all tasks are executed timely and accurately.
- Conducting pre-screening and initial interviews for field staff candidates before referring them to the respective hiring managers.
- Collaborating with department heads to maintain quality standards across teams and functions.
The Admin Manager will also be responsible for:
- Maintaining and processing administrative paperwork related to attendance and performance tracking, monthly payroll submissions and summaries, leave applications, MCs, and HR compliance documentation, field staff violation reports, accident reports, and disciplinary records.
- Liaising with suppliers, vehicle workshops, and service vendors to coordinate and schedule maintenance, deliveries, and services.
- Monitoring supplier performance and ensuring timely follow-ups to prevent operational delays.
The Admin Manager will also be responsible for:
- Monitoring and updating the company's vehicle maintenance schedule and related records.
- Tabulating and tracking vehicle-related costs and providing monthly summaries to management.
- Diploma or Degree in Business Administration, Management, or a related field.
- Minimum 3–5 years of experience in administrative or operations roles, with at least 1–2 years in a managerial or supervisory capacity.
- Strong interpersonal and leadership skills; able to coordinate with cross-functional teams.
- Excellent organizational and multitasking abilities.
- Proficient in Microsoft Office (Excel, Word, Outlook); knowledge of HR or fleet systems is an advantage.
- Strong sense of initiative, problem-solving, and confidentiality.
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