Administrative Support Specialist

1 week ago

Singapore beBeeAdministrative Full time $4,500 - $6,000
Job Overview:

We are seeking an experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will be responsible for providing administrative support to our HR department.

Your primary duties will include administering employee contracts, managing onboarding processes, and maintaining accurate records.

  • Administer new and renewal of employee's Fixed Term and Re-employment contracts.
  • Manage employee on-boarding, employee relations, grievance handling, exit management, and etc.
  • Communicate and engage employees and key stakeholders via formal and informal channels
  • Keep track of staff confirmations and retention payments.
  • Coordination of Annual or Bi-Annual screening (Drug Test, Audiometric, SATA, etc)
  • Assist in ordering and issuance of uniforms/safety shoes/ PPE upon onboarding
  • Submit e-invoices online and Issuance of Purchase Orders
  • Coordinate with respective department on security clearance and access matters
  • P-File update & Record – New Hires / Resignees
  • Time Event –Closing dates, ETC manual time in/out recording and all other related
  • To provide day-to-day support in broad-spectrum HR and Administrative functions
  • Work pass matters (New applications, renewals, cancellation)
  • Maintenance of Company's property – e.g., office/ computer equipment, communications infrastructure, car park allocations etc.
  • Manage and order stationery supplies
  • Data Entry, Filing, and Document Organisation
  • Assist in the organizing of various company activities, team building, employee care, etc.
  • Attend to HR queries from employees and escalate (if necessary)
Requirements:

To succeed in this role, you should possess the following qualifications and skills:

  • Diploma/Degree in Business Administration, Human Resource, or equivalent
  • At least 3 years of relevant experience in a fast-paced environment
  • Possess good organizational capabilities, with an eye for detail
  • A team-player, thrives in ambiguous, fast-growing environment
  • Excellent people and engagement skills with the ability to work with all levels of staff
  • Knowledge on local manpower regulations to ensure statutory compliance will be an advantage
  • Proficiency with HRIS, SAP and excel will be an advantage
  • Excellent organizational, analytical, and problem-solving skills
  • Ability to handle confidential data with discretion

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