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Intellectual Property Support Specialist
2 weeks ago
In our Intellectual Property (IP) department, we are seeking an experienced Legal Secretary to provide key administrative support to a Partner and their team. This role will involve dealing extensively with trademark filings and checking formatting of required documents.
The successful candidate will be independent, dynamic, and enjoy a fast-paced and detail-oriented environment – while being able to pick things up quickly and understand the nuances of patent/trademark work.
Key Responsibilities:
- Provide secretarial support to a Partner and their team in the IP practice, including scheduling appointments, meetings, and screening all incoming and outgoing communications.
- Handle all filing and communication with the Intellectual Property Office of Singapore (IPOS), including opening and closing of files and assisting with amendments
- Prepare, format, and organize trademark documentation to ensure compliance with patent and trademark filing requirements.
- Coordinate travel arrangements and timelines, including flight bookings, accommodation and the associated claims.
- Maintain client contact lists across the region through our database to drive international collaboration.
- Prepare billing and invoicing, including tracking billable hours related to filings and IP services
Requirements:
- Proven experience of 2-8 years as a Legal Secretary in a reputable law firm is required.
- Proficiency in handling legal documentation, and familiarity with trademark/intellectual property legal processes is highly advantageous.
We are looking for someone who is organized, efficient and able to work independently in a fast-paced environment, with the resources to resolve issues as quickly as they arise. Exceptional professional conduct and excellent cross-cultural communication skills are essential, while handling communications discreetly and maintaining confidentiality.
This role provides the opportunity to gain exposure to cross-regional experiences, while allowing room for personal growth by being part of an established and dynamic team. You will have the opportunity to be a key player in one of the biggest legal practices in the region, allowing for a meaningful and driven career.
We value diversity at our company and are an equal opportunity employer. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
