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Senior Programme Coordinator

2 weeks ago

Singapore beBeeCoordinatormanager Full time $40,000 - $80,000

Job Title: Senior Programme Coordinator

We are seeking a highly organized and detail-oriented individual to join our team as a Senior Programme Coordinator. The successful candidate will play a critical role in supporting the delivery of high-quality programmes, maintaining robust operations, and ensuring seamless execution of engagements.

Key Responsibilities:
  • Coordinate the end-to-end delivery of overseas and local training or consultancy programmes, ensuring all project milestones and timelines are met.
  • Plan and manage logistical arrangements, including travel, accommodation, venue bookings, catering, workshop materials, and equipment setup where required.
  • Liaise with internal and external stakeholders to confirm attendance, share pre-engagement details, and address logistical queries.
  • Prepare and collate key programme materials, such as presentation decks, participant pre-reads, evaluation forms, certificates, and printed materials.
  • Prepare procurement documentation and assist with drafting and routing engagement letters and contracts using approved templates.
  • Track procurement and contract statuses, following up with stakeholders to ensure timely processing.
  • Support the delivery of overseas programmes, which may require travel from time to time.
  • Compile and format monthly KPI reports, ensuring data consistency and filing evidence for audit readiness.
  • Upload and manage team documents in the shared repository and maintain an organized, up-to-date document repository.
Requirements:
  • Strong ability to plan, execute, and track multiple concurrent tasks and timelines across both internal operations and external programme delivery.
  • Able to manage dependencies and proactively adjust schedules in fast-paced settings.
  • Capable of handling end-to-end logistics, including travel, venue arrangements, catering, documentation, and onsite coordination for local and overseas programmes.
  • Effective communication with internal teams, partners, vendors, and overseas clients to align expectations, resolve issues, and ensure smooth delivery across touchpoints.
  • Familiarity with procurement protocols, preparing contracts/documentation, tracking approvals, and maintaining clear records.
What We Offer:
  • Competitive pay package.
  • Hybrid work arrangement (subject to job role).
  • Medical benefits.
  • Flex benefits.
  • Family care leaves.
  • Volunteer service leaves.
  • Wellness & recreation activities.
  • Lifelong learning opportunities.
  • Career development opportunities through internal job postings and transfers.