Administrative Coordinator

2 weeks ago

d jurong jurong island tuas sg SAY WAH WELDING & CONSTRUCTION PTE. LTD. Full time
Job Description:

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at SAY WAH WELDING & CONSTRUCTION PTE. LTD.

Key Responsibilities:
  • Coordination of Communication: Ensure timely and effective management of phone calls, emails, and mail correspondence to maintain excellent relationships with clients and stakeholders.
  • Record-Keeping and Reporting: Maintain accurate and up-to-date records, reports, and databases to support business operations and decision-making.
  • Filing and Document Management: Develop and implement efficient filing systems for documents and records to ensure easy access and retrieval.
  • Data Entry and Database Management: Perform data entry tasks and manage databases to support business operations and reporting requirements.
  • Financial Support: Assist with financial tasks, including accounting, budgeting, invoicing, and quotation preparation.
  • Event Planning and Execution: Support the planning and execution of events, meetings, and corporate functions.
  • Inventory Management and Procurement: Manage inventory levels and procure office supplies and equipment as needed.
  • Interdepartmental Support: Provide assistance and support to various departments and teams within the organization.
  • HR Support: Assist with HR-related tasks, including recruitment, onboarding, and employee relations.
  • Reception Duties: Greet visitors, direct calls, and perform receptionist duties as required.
  • Minute-Taking and Diary Management: Take minutes during meetings and manage diaries to ensure smooth scheduling and coordination.
  • Office Maintenance: Maintain a tidy and well-organized office environment.
Required Skills and Qualifications:
  • Technical Skills: Proficient in Microsoft Office, including Excel, Word, and PowerPoint.
  • Administrative Skills: Strong organizational and time management skills, with attention to detail and ability to multitask.
  • Communication Skills: Excellent communication and interpersonal skills, with ability to build strong relationships with colleagues and clients.
  • Inventory Management: Knowledge of inventory management principles and practices.
  • Purchasing and Procurement: Ability to procure office supplies and equipment as needed.
  • Financial Acumen: Basic understanding of accounting and budgeting principles.

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