Executive Assistant

1 week ago


Singapore MILLENNIUM 3 BUILDING PRODUCTS PTE LTD Full time
Job Summary:

We are seeking a highly organized and detail-oriented Executive Assistant to join our team at Millennium 3 Building Products Pte Ltd. As an Executive Assistant, you will provide administrative support to our procurement team and assist with various tasks related to shipping, purchasing, and documentation.

About Us:

Millennium 3 Building Products Pte Ltd is a leading manufacturer of building materials. We pride ourselves on our commitment to quality, customer satisfaction, and innovation.

Key Responsibilities:

Responsibilities include but are not limited to:

  • Answering incoming phone calls, taking detailed messages, and directing calls to the right personnel
  • Familiarity with shipping matters and documents from forwarding agents
  • Processing and filing Purchase Orders to ensure timely and accurate purchases, monitoring ETA
  • Managing Delivery Orders by tracking Goods Received Notes (GRN)
  • Organizing and maintaining Receiving Reports, shipping documents, and invoices – updating in NAV system
  • Printing invoices from main suppliers
  • Filling out and submitting order requisition forms weekly for approval
  • Assisting in providing documentation for GST permit declarations
  • Maintaining precise records and documentation for auditing purposes (scanning documents)
  • Providing administrative support and special projects as needed
  • Collaborating with the AR/invoicing team through a buddy system

Requirements:

To succeed in this role, you will need:Experience in administrative and procurement rolesStrong organizational skills and attention to detailExcellent communication and interpersonal skillsProficiency in using office software and relevant applicationsAble to prioritize tasks and work independently with initiativeKnowledge of procurement processes and documentation is an asset
Benefits:

We offer a competitive salary range of SGD $40,000 - $60,000 per annum, depending on experience, as well as opportunities for professional growth and development within a dynamic and innovative company.

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