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Executive Assistant

1 month ago

Singapore AIM RECRUIT CONSULTANCY PTE. LIMITED Full time

**Job Title:** Executive Assistant

About the Role:

Aim Recruitment Consultancy is seeking an experienced and detail-oriented Executive Assistant to join our team. As an Executive Assistant, you will provide administrative support to our team members, ensuring seamless day-to-day operations.

Key Responsibilities:

  • Coordinate interviews, arrange pre-employment medical examinations, and onboard new hires.
  • Prepare induction materials and maintain accurate documentation for new employees.
  • Sources, registers, and coordinates employee training courses, including payments and maintaining training records.
  • Maintain and update employee leave records.
  • Manage medical bills from approved clinics and input medical claim details into the HR system.
  • Schedule and monitor six-monthly medical examinations.
  • Manage inventory for stationery and first aid items, ordering replenishments as needed.
  • Liaise with vendors for uniforms/safety shoes, including distribution to employees.
  • Oversee maintenance of office equipment such as photocopiers to ensure accurate billing of meter readings.
  • Manage telco billing for company landlines and corporate mobile lines.
  • Record and track incoming and outgoing mail.
  • Conduct housing inspections and prepare reports.
  • Handle incoming calls, emails, and other communications, ensuring timely responses or redirection.
  • Prepare monthly reports for office supplies, uniform, and safety shoe inventory, medical claims, etc.
  • Undertake other tasks as assigned by superior.

Requirements:

  • ITE/Diploma in Human Resources, Business Administration, or a related field.
  • Strong organizational and time-management skills.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
  • Excellent written and verbal communication skills.
  • Attention to detail and accuracy in managing data and reports.

Salary:** SGD $45,000 - $60,000 per annum depending on experience.

This role is ideal for individuals who are organized, proactive, and possess excellent communication skills. If you are a motivated and results-driven individual looking for a challenging role, please submit your application.