Senior Executive Support Associate

1 week ago


Singapore ACE GLOBAL BUSINESS MANAGEMENT PTE. LTD. Full time

We are seeking a highly skilled and experienced Executive Support Manager to provide comprehensive support to our C-level executives based in Singapore. This role is pivotal in ensuring that our leadership can focus on strategic business initiatives while you manage their administrative needs efficiently. The ideal candidate will possess a strong team spirit and thrive in a fast-paced, collaborative environment.

Key Responsibilities:

Calendar Management: Oversee the day-to-day calendar of executives, including organizing meetings and managing schedules with precision.

Travel Coordination: Provide travel support, including visa applications, flight reservations, and hotel bookings.

Meeting Preparation: Schedule and coordinate appointments for the leadership team, assist in all meeting preparations, and set up conference calls across different time zones.

Expense Management: Prepare expense reports, auditing against travel schedules and monthly credit card statements.

Stakeholder Communication: Work closely with executives to keep them informed of upcoming commitments and responsibilities, following up as necessary.

Deliverables Support: Complete critical tasks such as drafting acknowledgment letters and personal correspondence that enable senior leaders to effectively lead the company.

Presentation Preparation: Create impactful PowerPoint presentations for business stakeholders, ensuring clarity and engagement in communication materials.

Project Coordination: Provide support for pitches and other business initiatives, coordinating efforts across offices and liaising with the APAC team.

Ad-Hoc Tasks: Assist with various ad-hoc tasks as assigned.

Requirements:

Experience: You have 3-5 years of experience supporting executive-level teams, preferably in an agency environment.

Technical Proficiency: High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) is essential for creating presentations and managing documents effectively.

Organizational Skills: Highly organized and adaptable; you can handle stress and ambiguity with grace.

Problem-Solving Ability: Demonstrated capability to resolve issues effectively while maintaining a proactive approach.

Interpersonal Skills: A team player with strong collaboration skills who communicates excellently in both verbal and written English.

Self-Starter: You thrive in fast-paced environments and take initiative to ensure all tasks are completed efficiently.

ACE GLOBAL BUSINESS MANAGEMENT PTE. LTD. is an equal opportunities employer.

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