Project Documentation Manager

1 week ago

Singapore beBeeDocumentController Full time $4,000 - $8,000

Work with us to transform the performance of buildings, serving people, places and the planet. Our mission is to reimagine buildings as dynamic spaces for well-being, productivity and sustainability.

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As a member of our team, you will be responsible for managing project documentation, ensuring accuracy, quality and compliance with contractual and company requirements.

This role is crucial in supporting efficient project execution by maintaining proper documentation flow between internal teams, consultants, contractors and clients.

Key responsibilities include:

  • Establishing, implementing and maintaining a document control system for the project.
  • Managing the receipt, distribution and tracking of all incoming and outgoing documents, including drawings, submittals, RFIs, contracts and correspondence.
  • Ensuring all documents are accurately numbered, version-controlled and filed according to project standards.
  • Monitoring document workflows and approvals in line with project procedures and client requirements.
  • Maintaining the Master Document Register (MDR) and ensuring timely updates.
  • Coordinating with engineering, BIM, QA/QC, procurement and construction teams to ensure timely submission and retrieval of documents.
  • Supporting project reporting by providing document status updates and logs.
  • Conducting quality checks on documents to ensure completeness, accuracy and compliance with company and client standards.
  • Handling confidential information with discretion and in compliance with data security protocols.
  • Supporting the handover process by preparing final documentation sets, as-built records and O&M manuals for client submission.

We seek candidates with:

  • Diploma/Degree in Business Administration, Engineering or related field.
  • Minimum 3–5 years of document control experience in construction or engineering projects, preferably Data Center or MEP-intensive projects.
  • Strong knowledge of document control systems and standards (ISO 9001, ISO 19650 for BIM-related documentation).
  • Proficiency in EDMS platforms (e.g., Procore).
  • Excellent skills in MS Office Suite (Excel, Word, Outlook, PowerPoint).
  • Detail-oriented with strong organizational and administrative skills.
  • Ability to manage large volumes of documentation with accuracy under tight deadlines.
  • Strong communication and coordination skills to work with multidisciplinary teams.

Preferred qualifications include experience in mission-critical facilities (Data Centers, Hospitals, Pharma etc.) and knowledge of engineering drawings, submittals, QA/QC documentation and procurement workflows.

Benefits include:

  • Competitive salary.
  • Paid vacation/holidays/sick time.
  • Comprehensive benefits package.
  • On-the-job/cross-training opportunities.
  • Encouraging and collaborative team environment.
  • Dedication to safety through our Zero Harm policy.

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