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Administrative Support Specialist

3 weeks ago

Singapore beBeeAdministrative Full time
Job Title: Administrative Support Specialist

We are seeking a highly organized and detail-oriented individual to join our team as an Administrative Support Specialist.

The successful candidate will provide administrative support to our senior staff, ensuring seamless operations and efficient communication.

Responsibilities:
  • Maintain accurate leave records for clinicians using the NHG surveillance system.
  • Coordinate the upload of departmental leave calendars online.
  • Manage filing and tracking of MOPEX leave applications.
  • Update and circulate department contact lists on a monthly basis.
  • Create forms and facilitate their submission to committees for approval.
  • Liaise with vendors to manage artwork and procurement processes.
  • Raise payments for bills and claims on behalf of clinicians.
  • Submit monthly training hours for BSTs/ASTs to Medical Affairs.
  • Assist in compiling MOPEX assessment results and distributing them to senior doctors.
  • Maintain up-to-date NUH IT asset inventory lists.
  • Oversee pantry inventory management, including quotations, stock takes, and supplier orders.
  • Coordinate catering services for department functions.
Requirements:
  • Diploma from a recognized institution.
  • Good coordination, interpersonal, and communication skills.
  • Proficiency in Microsoft Office Applications.
  • At least two years' working experience, preferably in the healthcare industry.
  • Pro-active, self-motivated, with a