Senior Executive Administrator

6 days ago

Singapore beBeePersonal Full time $60,000 - $80,000

Job Summary

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We are seeking a highly skilled and organized individual to fill the role of Executive Assistant. This is an exciting opportunity for someone who is looking to take their administrative skills to the next level and work closely with a senior executive.

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About the Role

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  • Manage the executive's professional and personal calendar, scheduling and prioritizing meetings, appointments, and events.
  • Plan and coordinate business and personal travel, including flights, accommodation, and detailed itineraries.
  • Handle emails, phone calls, and other correspondence on behalf of the executive, ensuring timely follow-up and effective communication.
  • Organize and coordinate business and personal events, such as meetings, conferences, and social engagements.
  • Prepare reports, presentations, and meeting materials; ensure all documents are accurate and well-organized.
  • Support ongoing tasks and projects, tracking progress to ensure timely completion and high-quality outcomes.
  • Assist with personal errands, including managing household appointments and family schedules.
  • Serve as liaison between the executive and internal/external stakeholders, maintaining smooth communication and coordination.
  • Organize and support meetings by preparing agendas, taking minutes, and following up on action items.
  • Maintain strict confidentiality and discretion when handling sensitive personal and business matters.
  • Undertake any other ad-hoc duties as assigned by the Senior Manager.
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Requirements

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  • Diploma holder with at least 3 years of proven experience as a Personal Assistant or in a similar capacity.
  • Strong communication and interpersonal abilities.
  • Highly organized, with the capability to manage multiple tasks and prioritize effectively.
  • Trusted to handle sensitive information with discretion and maintain confidentiality at all times.
  • Resourceful problem-solver with the ability to work independently and take initiative.
  • Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
  • Willing to travel
  • Able to work on weekends
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What We Offer

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As a Household Personal Assistant, you will provide administrative support to an executive, handling various tasks and responsibilities with professionalism and discretion. If you have a strong organizational background and excellent communication skills, this role may be suitable for you.

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How to Apply

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If you are a motivated and detail-oriented individual who is looking for a new challenge, please submit your application for consideration.

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