Administration Specialist

6 days ago


Singapore NTU (Nanyang Technology University- Main Office-HR) Full time
Business Operations Role:

This Administration Specialist role requires an individual to manage the daily operations of the Corp Lab at NTU. The successful candidate will oversee various functions, including administration, logistics, procurement, and finance related activities.

Key Responsibilities:
  • Manage day-to-day operations, ensuring smooth functioning of the lab.
  • Collaborate with units and stakeholders to ensure effective governance of policies, procedures, and systems.
  • Maintain SOPs and ensure compliance with policies and guidelines.
  • Facilitate procurement matters and manage assets in the lab.
  • Oversee finances, handling invoicing and fund requisitions.
  • Track budgets and expenses for projects and accounts.
  • Monitor expenditures for research purchases, conference/research travel, and visiting professors.
  • Prepare accurate financial records and reports, providing insights to management.
  • Support centre visits, events, workshops, and conferences.
  • Provide executive support to the Centre Director.
Requirements:
  • Recognized university degree in relevant disciplines.
  • At least 5 years of experience in a university or research institute environment.
  • Strong finance experience and analytical skills.
  • Good communication, interpersonal, and time management skills.
  • Resourceful, meticulous, open-minded, and adaptable.
  • Proficient in Microsoft office applications.
  • Able to maintain confidentiality.


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