Executive Support Specialist

1 day ago

Singapore beBeeAdministrative Full time $4,500 - $7,500
Job Title: Executive Support Specialist

Overview:
The Executive Support Specialist plays a pivotal role in ensuring the smooth operation of our organization. This individual will serve as a key point of contact, providing administrative support to senior executives and contributing to the development of effective office systems.

Responsibilities:
• Provide exceptional administrative support to senior executives, including calendar management, travel arrangements, and correspondence handling
• Develop and maintain efficient office systems, including filing and record-keeping
• Screen and direct phone calls, emails, and messages
• Coordinate meetings, appointments, and events
• Prepare reports, presentations, and other materials as required
• Perform various tasks as assigned by senior executives

Requirements:
• Proven work experience as an executive assistant or in a similar role is highly desirable
• Excellent organizational, communication, and interpersonal skills are essential
• Ability to multitask, prioritize, and manage time effectively
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
• Familiarity with office management software and technology is an asset
• Discretion and confidentiality are paramount

Preferred Qualifications:
• Bilingual proficiency in Mandarin Chinese and English is beneficial
• Familiarity with MS Office, particularly Excel, is advantageous
• Experience with project management and crisis management is a plus
• Strong analytical, problem-solving, and communication skills are desired

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